Example New Hire Onboarding Template for Flexible Workplaces

Here's a new hire onboarding template specifically designed for flexible companies. Feel free to copy and paste and adapt it for your needs.

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New Hire Onboarding Template

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Welcome! We're excited to have you join our flexible team. Our goal is to give you the flexibility to blend in office and at home work to suit both your professional and personal live. This guide is designed to help you navigate the onboarding process in our flexible work environment, ensuring a smooth transition and a strong foundation for your success.

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1. Pre-Onboarding Preparation:

Before your first day, make sure you have all the necessary equipment and tools required for both remote and in-office work. This may include a laptop, peripherals, software access, and any security measures.

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2. Flexibility in Action:

Embrace the flexibility of our workplace by setting clear expectations with your manager. Discuss your preferred working hours, days in the office, and any remote work requirements. Open communication ensures a harmonious balance between work and personal commitments.

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3. Set your working location in Officely

The success of our flexible workplace depends on being able to know where our colleagues are working each day, so we can choose the best place to work. Ensure you set your working location in Officely for each day a week ahead to facilitate this.

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4. Virtual Orientation:

Your onboarding journey begins with a virtual orientation. You'll receive an introduction to our company culture, mission, values, and an overview of how our flexible work model functions. This is a great opportunity to meet key team members and gain insights into our collaborative approach.

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5. Technology Training:

Since you'll be navigating both remote and in-office settings, familiarize yourself with the technology stack we use. Attend virtual training sessions to understand communication tools, project management platforms, and video conferencing software to ensure seamless collaboration.

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6. Company Policies and Resources:

Thoroughly review our company policies and resources, including our employee handbook, code of conduct, and security guidelines. This understanding will help you align with our values and ensure a safe and compliant work experience.

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7. Individualized Onboarding Plan:

Your manager will create an onboarding plan tailored to your role and learning style. This plan will outline your tasks, projects, and milestones, as well as provide an overview of how your work will balance between remote and office-based settings.

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8. Office Familiarization:

You'll be spending time in the office, take a tour to familiarize yourself with the layout, facilities, and essential areas. Learn about the office booking system Officely, security protocols, and any amenities available to you.

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9. Communication Guidelines:

Understand our communication protocols, which include the best channels for different types of interactions. Whether it's a quick message on chat, an email, or a scheduled video call, knowing when and how to communicate ensures effective collaboration.

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10. Building Relationships:

Since you'll interact with colleagues both virtually and in person, take the initiative to connect with team members. Participate in virtual team events, attend office gatherings, and engage in casual conversations to build rapport. These are the core people you should be developing relationships with:

• Add list of coworkers

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11. Continuous Feedback:

Regular check-ins with your manager will provide opportunities to discuss your progress, address any challenges, and ensure your integration into the team is going smoothly. Your feedback is valuable as we refine our flexible work practices.

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12. Professional Development:

In a flexible work environment, it's important to continue your professional growth. Collaborate with your manager to identify training opportunities, skill development programs, and avenues for career advancement.

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13. Embracing Change:

Remember, flexibility is at the heart of our workplace culture. Embrace change, stay adaptable, and be open to new ways of working. Your contributions will play a crucial role in shaping our flexible work environment.

Congratulations on becoming part of our team! By following this guide and immersing yourself in our flexible workplace, you'll find yourself thriving in an environment that values collaboration, innovation, and the empowerment of each team member. Welcome aboard!

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