Desk booking software built around your rules.

Desk booking questions

• What is desk booking software?

  Desk booking software lets people reserve a desk for the days they come in and see who else will be there. Admins set the rules, such as approvals or team areas, and see how each office is used. Officely does this for desks, meeting rooms and parking in Microsoft Teams or the web. Officely for Slack is coming soon.

• What is a hot desk booking system?

  A hot desk booking system lets people reserve a shared desk for the days they come in. With Officely, people pick a desk on an interactive floor plan in Microsoft Teams or the web, and see who else is in.

• Where do employees book desks?

  In Microsoft Teams or the web, with Slack coming soon. They can see who is in, find a colleague and book the desk next to them, and find a desk by team, floor or amenities.

• Can Officely handle hot desks and assigned desks together?

  Yes. Hot desks, assigned desks and team areas sit side by side on the same floor plan. When someone with an assigned desk is on leave, you can let others book it until they are back.

• Can teams sit together?

  Yes. Group desks into team areas, or neighbourhoods, and choose who can book them, including by directory group.

• What booking rules can we set?

  Rules for who can book which desks, and when. For example, leadership desks that need approval, a cap on bookings at a share of desks, desks kept free for visitors and access by directory group. Each office, floor, team or desk can have its own rules, and you can preview a floor-plan change before you make it.

• What happens when someone books a desk and does not turn up?

  You can ask people to check in when they arrive. If they do not, their desk is freed up for someone else.

• Can admins book desks on behalf of others?

  Yes. Admins can book desks for employees, for example to give executives a set seat, host visiting colleagues or hold desks for a team event.

• Can people book more than a desk?

  Yes. Alongside desks, meeting rooms and parking, people can book lunch, say they are bringing their dog in or join after-work drinks.

• Does Officely report on attendance?

  Yes. Attendance reports account for leave, so people on holiday do not count as no-shows. Officely also has 35 ready-made integrations and an API for systems like badge readers and Wi-Fi.

• Does Microsoft Teams have built-in desk booking?

  Microsoft offers bookable desks in Teams. A desk is reserved when someone plugs their laptop into that desk's monitor or other peripherals. Admins set it up in the Teams Rooms Pro Management portal, and individual desks need Microsoft Teams Shared Space licences. Officely is built for booking ahead: people pick a desk on a floor plan before they come in, see who else is in, and admins set rules per office, team or desk.

• How long does setup take?

  It depends on how many offices you bring on, and you do not have to move them all at once. We set Officely up with you and bring your existing setup across from your current provider. You can start with one office or floor, run it alongside your current tool and use the trial period to check it fits. Book a demo and we will walk you through it.

• How much does desk booking software from Officely cost?

  $2 per bookable space per month, billed annually, or $2.50 billed monthly, with a $1,000 per month minimum on either option. Each desk, meeting room and parking space counts as one bookable space, and every feature is included. There are no per-user fees.

• How does Officely compare with other desk booking software?

  Our desk booking software comparison puts Officely next to Skedda, deskbird, Robin, Envoy, Kadence, OfficeRnD Workplace, Tactic, WorkInSync, Eptura Engage and YAROOMS, using each company's own pricing and product pages. It also lists the cases where another tool fits better, such as a small office that would pay less than Officely's $1,000 a month minimum.