Your office is one of your biggest assets, but are you getting the most out of it? Making smart decisions about your workspace requires the right tools, and that starts with a plan that fits your needs. Software pricing can feel like a maze, but it doesn't have to be. We believe in transparency. This article breaks down Officely pricing in simple terms, showing you exactly what you get with our flexible monthly and yearly plans. We’ll help you find the perfect fit for your team’s size and budget, so you can make data-driven choices with confidence.
Key Takeaways
- Meet your team where they work: Officely lives inside Slack and Teams, so there’s no new app for your team to learn. This seamless integration makes booking resources a simple part of their daily routine, which is key for high adoption.
- Simplify all your office logistics: An annual plan consolidates desk booking, meeting room management, and even parking into one place. This removes the daily guesswork and friction for your employees, creating a more reliable and welcoming office experience.
- Use data to shape your workplace strategy: Go beyond simple bookings and use Officely’s analytics to understand how your space is actually used. These insights empower you to make confident, data-driven decisions about your office layout, resources, and real estate footprint.
What's Inside an Officely Annual Plan?
Choosing an annual plan with Officely is about more than just a discount; it’s a commitment to creating a smarter, more flexible way of working. An annual plan gives you a complete toolkit to manage your hybrid office, making the daily logistics of desk booking, meeting coordination, and space management feel effortless. It’s designed to provide everything you need to build a workplace that your team genuinely wants to come to. From seamless integrations that fit right into your existing workflows to powerful analytics that help you make better decisions about your office space, the annual plan is your foundation for a successful hybrid model. Let’s look at what you can expect when you sign up.
Features Designed for Your Hybrid Team
At its core, an Officely plan gives you the tools to manage your physical workspace with ease. Think of it as the friendly concierge for your office. Employees can use the hot desk booking system to reserve a spot before they even leave the house, ensuring they have a place to work when they arrive. The same simplicity applies to booking meeting rooms and even securing a parking space for the day. These features remove the friction and uncertainty that can come with flexible schedules, creating a reliable and welcoming office environment. It’s all about making in-office days intentional and productive for everyone on the team.
Works Where You Work: Slack & Teams
One of the best parts about Officely is that it meets your team right where they already work. Instead of asking everyone to learn and adopt yet another piece of software, Officely works directly within Slack and Microsoft Teams. This native integration is a game-changer for adoption rates. Booking a desk is as simple as sending a message or clicking a button in a channel you use all day. This approach keeps communication streamlined and makes managing office days a natural part of your team's routine. You can explore the integrations to see how it fits perfectly into your existing digital workplace.
A Note on Microsoft Teams Integration
If your team lives in Microsoft Teams, you'll be happy to know Officely fits right in. Because it works directly inside Teams, there’s no need to introduce another app into your team's workflow, which makes it incredibly easy for everyone to adopt. Booking a desk or a meeting room becomes a simple task they can do within the platform they already use every day, keeping everything streamlined. It’s worth noting that a couple of features, like office check-ins and calendar integrations, are still on the way for our Teams users. However, all the core tools you need for smooth hybrid work management are ready to go and just as user-friendly.
Get Help from a Real Person, Fast
We know that every company’s needs are different, especially as you scale. That’s why our Enterprise plans come with a dedicated account manager who acts as your partner in success. This isn't just a helpline; it's a person committed to understanding your company's unique challenges and goals. They can help with everything from initial setup and onboarding to optimizing your space based on usage data. For larger organizations, we also offer specialized security reviews and local billing options to make the administrative side of things as smooth as possible. You get the support you need, right when you need it.
Make It Your Own with Custom Branding
Your office management tool should feel like a part of your company, not just another third-party app. With Officely, you can customize the platform to align with your brand and specific office policies. This means you can configure booking rules, set up neighborhood zones for different teams, and create a system that reflects your unique culture of work. By tailoring the experience, you make the tool more intuitive and welcoming for your employees. It reinforces your company’s approach to hybrid work and makes Officely feel like an extension of your own internal systems, creating a cohesive and branded employee experience.
Reports That Actually Help You Decide
Making great decisions requires great data. Premium and Enterprise plans give you access to powerful analytics that show you exactly how your office is being used. You can see office attendance trends, which desks are most popular, and how often meeting rooms are booked. This information is invaluable for making data-driven decisions about your real estate footprint. Are you using your space efficiently? Do you need more collaborative areas or fewer individual desks? Officely’s reporting helps you answer these questions, turning raw data into actionable insights for your hybrid work software strategy.
A Simple Guide to Officely Pricing
Finding the right plan for your team shouldn't be complicated. Officely’s pricing is designed to be clear and flexible, with options that scale as your company grows. Whether you're a small team just starting with hybrid work or a large enterprise coordinating multiple offices, there’s a plan that fits your needs. Let’s walk through the options so you can find the perfect match for your office management goals.
For Small Teams: The Free Plan
What's Included in the Free Plan?
For small teams getting started with a hybrid model, our Free Plan is the perfect entry point. It’s designed for up to 5 users and lets you streamline your office management without any financial commitment. This isn't a stripped-down trial; it's a fully functional version that lets you experience how simple managing a flexible office can be. It’s an ideal way to see if a more structured approach to office days works for your team before you decide to scale up, giving you all the core tools you need from day one.
With the Free Plan, your team gets access to all the essentials. You can use our intuitive desk booking software to reserve a spot, see who else is planning to be in the office, and even get notified when your favorite coworkers are heading in. This visibility helps everyone coordinate their in-office days, making collaboration feel intentional rather than accidental. You get the full power of Officely’s core features, which means you can simplify your office logistics and create a better workplace experience right away, at no cost.
Even as a small team, the Free Plan helps you start building a foundation for a smarter workplace strategy. By using the tool, you’ll begin to gather valuable data on desk usage and attendance patterns. These early insights are incredibly useful for understanding how your team uses the space, which can inform future decisions about your office layout or even your real estate needs as you grow. It’s the first step toward creating a more efficient and data-driven approach to your hybrid work model.
For Getting Started: The Basic Plan
If you’re looking for a straightforward way to get started, the Basic Plan is an excellent choice. Priced at $2.50 per user per month when billed annually, this plan provides simple and effective hot desk booking for your entire team. It’s the perfect solution for managing office capacity and knowing who’s coming in on any given day, without any unnecessary complexity. This plan covers the essentials for any number of users, making it a great entry point for companies looking to bring structure to their hybrid model without overwhelming their people with too many features at once.
Core Features Plus More Control
For teams that need more than just the basics, our Premium and Enterprise plans offer a comprehensive toolkit to manage your entire office ecosystem. This is where you move from simply coordinating who’s in the office to actively shaping a better workplace experience. These plans consolidate desk booking, meeting room management, and even parking into one seamless system. For your employees, this means no more juggling different apps or calendars to plan their day. They have one reliable place to organize everything they need for a productive day at the office, which removes friction and makes coming in feel effortless and well-organized.
Beyond the daily logistics, these plans give you the data you need to make smarter, long-term decisions about your space. The analytics dashboard turns everyday usage into clear, actionable insights. You can see office attendance trends over time, identify which desks and neighborhoods are most popular, and understand exactly how your meeting rooms are being used. This information is crucial for optimizing your office layout and making confident choices about your real estate needs. It’s how you ensure your office is a strategic asset that truly supports your team, all managed through your central hybrid work software.
For Growing Teams: The Premium Plan
For teams that want to get the most out of their office days, we recommend the Premium Plan. At $3.50 per user per month when billed annually, it includes every feature Officely has to offer. This plan is built to help you create a vibrant in-office culture and encourage attendance. You get advanced tools for meeting room booking, detailed analytics, and everything you need to create a seamless hybrid work experience. It’s the all-in-one package for optimizing your workplace and making your office a true destination for collaboration and connection.
Advanced Features for a Seamless Office
The Premium Plan is where you move from simply managing desks to orchestrating a truly seamless office experience. It consolidates all your office logistics into one place, allowing your team to book not just desks, but also meeting rooms and even secure office parking with the same ease. This removes the daily guesswork and friction for employees, creating a more reliable and welcoming environment. But the real power lies in the data. With advanced analytics, you can see exactly how your space is being used—which desks are most popular, peak attendance days, and meeting room demand. These insights are crucial for making confident, data-driven decisions about your office layout and real estate needs, turning your management tool into a strategic asset.
For Large Organizations: The Enterprise Plan
For large organizations with unique requirements, the Enterprise Plan offers a completely tailored solution. This plan includes all the features of Premium, plus additional tools and support designed for the scale and complexity of a large company. With custom pricing, you work directly with our sales team to build a package that fits your specific needs, ensuring you have the right setup for unlimited users across your entire organization. It’s the ultimate tool for company-wide flex office software that can handle multiple locations, custom integrations, and advanced security protocols.
Custom Solutions and Dedicated Support
With the Enterprise plan, you get more than just software; you get a partnership. Each enterprise client is paired with a dedicated account manager who becomes an extension of your team. This person is committed to understanding your company's specific goals, helping you with everything from a smooth initial setup to ongoing optimization based on your office data. They act as your strategic partner, ensuring you're getting the most value from the platform. We also understand the operational needs of large businesses, which is why this plan includes specialized security reviews and flexible local billing options to make administration seamless for your finance and IT teams.
Annual or Monthly? How to Choose Your Plan
While you can pay for Officely on a monthly basis, choosing an annual plan is the most popular and cost-effective option. We generally recommend the Premium Plan because it gives you access to the full suite of features designed to improve your office environment. By committing to a yearly plan, you not only get all the tools you need but also lock in significant savings. It’s a smart move for teams ready to fully embrace and organize their hybrid work model for the long term, ensuring consistency and predictability for both your team and your budget.
Monthly Pricing Details
If you prefer flexibility, our monthly plans let you adapt as your needs change. The Basic Plan is available for $3.00 per user per month, offering a simple way to manage desk bookings without a long-term commitment. For the full suite of features, the Premium Plan costs $4.50 per user per month. You can also enhance your plan with add-ons to create a complete office solution. Our meeting room booking tool is available for $15 per space per month, and you can manage office parking with Parkly for $17.50 per space per month. Monthly billing is a great option for teams who want to try out the full capabilities of Officely or need the ability to adjust their plan on the fly.
Annual Pricing and Lowest Price Points
Choosing an annual plan is the best way to get the most value from Officely. When you pay for the year upfront, the Basic Plan drops to just $2.50 per user per month, and the feature-rich Premium Plan is only $3.50 per user per month. The savings extend to our add-ons as well, with meeting rooms at $12 per space per month and our office parking management system at $15 per space per month. An annual subscription not only offers a significant discount but also provides a stable, predictable toolset for your team to rely on. For larger organizations, our Enterprise Plan offers custom pricing to perfectly match your scale and requirements.
How Payment and Billing Works
We believe in clear and open pricing, which is why you can view all our plan costs in your local currency. Officely displays prices in US Dollars (USD), British Pounds (GBP), Euros (EUR), Canadian Dollars (CAD), and Australian Dollars (AUD), so you know exactly what you’re paying without any surprises. This transparency is part of our commitment to making the entire process, from purchase to implementation, as smooth as possible for your team. There are no hidden fees or confusing terms—just straightforward pricing to help you plan effectively.
The Smart Way to Save: Go Annual
Choosing an annual plan is a simple way to make your budget go further. When you opt to pay for your subscription yearly instead of monthly, you can save up to 20%. This is a substantial saving that allows you to invest more in other areas of your business while still providing your team with best-in-class office management tools. You can see all the details and compare your options on our pricing page. It’s a practical choice for any company looking to maximize value without sacrificing quality or features.
Standalone Tools: Meeting Rooms and Parking
Sometimes you don’t need a full-suite solution; you just need to solve one specific, nagging problem. Maybe your desk booking system is working just fine, but the daily scramble for meeting rooms is causing friction. Or perhaps the biggest headache is the morning battle for parking spots. We get it. That’s why you can get our meeting room booking and office parking tools as separate, standalone products. This approach lets you target your biggest office management challenge directly, with a simple, focused tool that integrates right into Slack or Teams, just like the full Officely platform.
Meeting Room Booking Pricing
For just $12 per space per month (when paid annually), you can bring order to your meeting rooms. This plan gives you a streamlined system for booking and managing all your collaborative spaces, with no limit on users. It includes our signature one-click booking inside Slack and Teams, making it incredibly easy for employees to find and reserve a room without switching apps. It’s a simple, flat-rate price to eliminate booking conflicts and make sure your team’s collaboration time is as productive as possible. You can even try it free for seven days to see the difference it makes.
Parkly (Office Parking) Pricing
End the parking lot chaos with Parkly, our dedicated office parking management tool. For $15 per space per month (on an annual plan), you can manage all your office parking spots with ease. This tool includes features like car park maps, reserved spaces for those who need them, and an automated waitlist to handle overflow demand fairly. Just like our other tools, it works seamlessly within Slack and Teams, so employees can check availability and book a spot as part of their daily routine. A seven-day free trial is also available for Parkly, giving you a chance to test it out with your team.
Try Before You Commit: Free Trials and Demos
Choosing the right software for your team is a big decision, and we believe you should feel completely confident before making a commitment. You wouldn't buy a car without a test drive, and the same principle applies here. That’s why we offer a couple of easy, no-pressure ways to experience Officely for yourself. Whether you prefer to explore on your own time with a free trial or walk through the platform with one of our experts in a personalized demo, we want you to see firsthand how Officely can make your office run more smoothly.
Test Drive Officely with a Free Trial
The best way to know if a tool is right for your team is to let them use it. You can start a free trial for the full Officely platform, or for our standalone Meeting Room and Parkly tools, to see exactly how it works in your real-world environment. This gives you a chance to experience the simplicity of the Slack and Teams integration and see how quickly your employees adopt it. There’s no better way to get honest feedback and confirm that Officely is the right fit for your company’s culture and workflow before you decide to subscribe.
Book a Personalized Demo
If you have specific questions or want a guided tour before you start a trial, booking a demo is a great option. In a personalized session, one of our product experts will walk you through the features that matter most to you. It’s the perfect opportunity to discuss your unique challenges, from managing multiple office locations to setting up custom booking policies. We can show you how Officely would be configured to solve your exact problems, giving you a clear picture of how it would work for your organization. You can book a demo directly from our pricing page.
What Can You Actually Do with Officely?
Officely isn't just one tool; it's a suite of features designed to make your hybrid office run smoothly. Because everything happens right within Slack or Microsoft Teams, your team can manage their office days without switching apps or learning a new system. This built-in convenience is what makes Officely so effective. It simplifies the logistics of flexible work so your team can focus on what matters: connection and collaboration.
Let’s walk through the core features that make this possible. From booking a desk for the day to finding a parking spot, Officely handles the details so you don’t have to. Each feature is designed to solve a common hybrid work challenge, creating a more organized and enjoyable office experience for everyone.
Find and Book the Perfect Desk
Say goodbye to desk-booking headaches and uncertainty. Officely’s hot desk booking system lets your team reserve a spot in just a few clicks, directly in Slack or Teams. This simple process prevents double-bookings and helps everyone see who’s planning to be in the office and where they’ll be sitting. It’s an incredibly straightforward way to manage your space, whether you have a handful of desks or hundreds. The system is designed for ease of use, ensuring your team actually adopts it, which means you get a clear, real-time view of your office usage every single day.
Reserve Meeting Rooms Without the Hassle
Finding and booking a meeting room shouldn't feel like a competitive sport. With Officely, your team can see which rooms are available and book them instantly. You can also add important details to each room, like its capacity or whether it has a whiteboard or video conferencing equipment. This makes it easy for anyone to find the perfect space for their needs, from a quick one-on-one chat to a larger team brainstorm. Our meeting room booking software removes the friction, so your team can spend less time coordinating and more time collaborating effectively.
Features of the Meeting Room Tool
It’s all about giving your team the information they need upfront. You can create profiles for each meeting room, complete with photos and key details like capacity, A/V equipment, and whether there's a whiteboard. This means no more guessing games or showing up to a room that doesn't fit the meeting's needs. The booking process itself is just as simple. Your team can see a real-time schedule for every room and book a slot instantly, all without leaving Slack or Teams. Our tool for managing meeting rooms even handles recurring bookings, making it easy to set up those weekly team check-ins once and forget about them.
Easily Manage Office Parking
Office parking can be a major source of frustration, but it doesn’t have to be. Officely’s parking tool, Parkly, brings the same simplicity of desk booking to your company’s parking lot. Employees can reserve a spot in advance, so they know they have a place to park before they even leave home. As an admin, you can easily manage multiple lots and track car registrations, all within Slack or Teams. This simple system for office parking management helps start everyone’s workday on a positive and stress-free note.
Features of Parkly
Parkly, our dedicated parking management tool, takes the guesswork out of the morning commute. Employees can reserve a parking spot in advance, ensuring they have a place waiting for them before they even leave home. This simple feature alleviates the stress of circling the lot and helps start the workday on a positive note. For administrators, the system is just as straightforward. You can easily manage multiple parking lots and track car registrations, all integrated within the familiar environment of Slack or Microsoft Teams. This seamless approach to office parking management streamlines operations and makes the entire process frictionless for everyone involved, encouraging high adoption and a happier team.
Tools to Coordinate Your Hybrid Week
Officely is more than just a booking platform; it’s a complete hybrid work software solution. It acts as the central nervous system for your office, connecting people, places, and resources in one intuitive interface. By bringing desk, room, and parking management into the communication tools your team already uses, Officely creates a unified experience. This approach helps you build a flexible work model that is organized, efficient, and easy for your employees to embrace. It’s about making the office a destination people want to come to, not a place they have to figure out.
See Who's in the Office at a Glance
Knowing who is coming into the office is fundamental to running a successful hybrid workplace. Officely gives you a clear, at-a-glance view of daily attendance, which helps you make smarter decisions. You can plan cleaning schedules, order the right amount of food for lunch, and organize team events with confidence. This visibility also helps managers know when their team members are available for in-person collaboration. It eliminates the guesswork and provides the data you need to manage your facilities and resources effectively, ensuring the office is always ready for the people who are there.
Plan Office Days with Your Team
The main goal of a hybrid office is to make in-person time more intentional and valuable. Officely’s features are designed to do just that. By making it easy to see who’s in the office, team members can plan their visits to overlap with colleagues for collaborative work. Because Officely lives where your team already communicates, it fosters a culture of transparency and connection. You can explore our integrations to see how this seamless experience encourages office attendance and makes it easier for your team to build the strong relationships that fuel great work.
Officely vs. The Competition: A Quick Breakdown
Choosing the right tool to manage your hybrid office is a big decision. You need something that’s easy for your team to use, fits your budget, and adapts as your company grows. Let’s take a look at how Officely stacks up against some of the other options out there so you can see what makes the most sense for your team.
Officely
First, let's set the baseline. Officely is designed to live inside the tools your team already uses every day: Slack and Teams. This means there’s no new software to learn, which is a huge win for getting everyone on board. The pricing is straightforward and based on a per-user model, starting at just $1.99 per user per month. We believe in flexibility, which is why we offer month-to-month contracts. You get all the core features you need—like our hot desk booking system, meeting room management, and even office parking—without being locked into a long-term commitment. This approach simplifies office management for you and makes the experience seamless for your employees.
Deskbird
When you look at Officely next to Deskbird, two things really stand out: price and flexibility. Officely costs less than half the price of Deskbird, making it a much more budget-friendly option, especially for growing teams. Plus, we stick to our flexible month-to-month contracts. Many Deskbird users find themselves locked into annual agreements, which can be a real headache if your headcount fluctuates or your office needs change unexpectedly. With Officely, you have the freedom to adapt your plan as your team evolves. You can find a more detailed breakdown in our Officely vs. Deskbird comparison.
Robin
Robin is a popular tool, but the biggest difference comes down to user adoption. Because Officely works directly within Slack and Teams, booking a desk is as simple as sending a message. This seamless experience reduces the mental load on employees and means your team will actually use it. Robin, on the other hand, often operates as a separate platform, which can create friction. Their pricing is also structured differently, with a fixed model that can make you pay for features you don’t need. Officely’s per-user pricing ensures you only pay for what you use. Check out our full Officely vs. Robin guide to see how the features and costs stack up.
Robin's Pricing Structure
One of the main challenges with Robin is its fixed pricing model. This structure often bundles features together, meaning you could end up paying for tools and functionalities that your team doesn't actually need. This can be particularly inefficient for companies whose needs are specific or are likely to change over time. In contrast, Officely uses a straightforward per-user pricing model. This approach ensures you only pay for what you use, providing a more flexible and cost-effective solution that can easily scale up or down with your team. It’s a simpler way to manage your budget without sacrificing the essential tools you need for a great flex office software experience.
The Hidden Costs of a Separate App
A tool is only valuable if your team actually uses it, and that’s where a separate app can become a problem. Robin operates as a standalone platform, which means your employees have to leave their primary communication channels, open a new app, and learn a different interface just to book a desk. This creates friction and can lead to low adoption rates, resulting in double-booked desks or an empty office. Because Officely works directly inside Slack and Teams, it becomes a natural part of your team’s daily routine. This seamless integration makes booking resources effortless, ensuring everyone stays in the loop without the extra hassle.
No Free Trial Available
Committing to a new office management tool without testing it first is a big ask. Robin typically requires you to book a demo and speak with a sales team before you can get a feel for the platform, as they don't offer a public free trial. This can slow down your decision-making process and leaves you wondering if the software will truly fit your team’s workflow. We believe you should be able to try before you buy. Officely offers a free trial that lets you experience the full functionality of the platform within your own Slack or Teams environment. This way, you can see for yourself how easy it is to manage your hybrid workplace and gather real feedback from your team before making a commitment.
OfficeSpace
While we don't have a direct head-to-head comparison with OfficeSpace, a key differentiator to consider is the user experience. Many workspace management tools require employees to log into a separate app or portal to book a desk or see who’s in the office. This extra step can be a barrier to adoption. Officely removes that barrier entirely by bringing all the functionality into your existing communication channels. This hybrid work software approach not only makes life easier for your team but also provides a central hub for all office-related coordination, giving managers better visibility for planning.
Condeco
Flexibility is the name of the game when comparing Officely to Condeco. Like many legacy systems, Condeco often requires customers to sign lengthy annual contracts. This can be a major drawback for modern companies that need to stay agile and financially nimble. Officely provides all the essential features you need to manage a dynamic workspace but with the freedom of a month-to-month plan. This means you can scale your subscription up or down as needed without penalty. If you value adaptability and want to avoid getting stuck in a rigid contract, Officely is built for you. Dive into the details in our Officely vs. Condeco analysis.
Envoy
Envoy offers a wide range of workplace solutions, but it often functions as a standalone platform. This means your team has yet another app to download, learn, and remember to use, which can undermine the whole point of the software if adoption is low. We designed Officely with a different philosophy. By integrating directly with Slack and Teams, we meet your employees where they already are. This makes our flex office software feel like a natural part of their workflow. This native integration is key to achieving high adoption rates and ensuring your investment makes your team more connected and productive.
Ready to Start? Here's How to Set Up Officely
Getting started with a new tool can feel like a big project, but setting up your Officely subscription is refreshingly straightforward. We believe in clear, open pricing and a simple setup process, so you can get back to what matters—creating a great office experience for your team. Choosing an annual plan is also the most cost-effective option, saving you up to 20% compared to our monthly pricing. This section will walk you through the key steps, from initial implementation to customizing the platform to feel like your own. Think of it less as a technical manual and more as a quick-start guide to getting your hybrid office running smoothly. With a few simple configurations, you’ll be ready to welcome your team to a more flexible and organized workspace.
Go Live in About 5 Minutes
Getting your team set up with Officely is designed to be incredibly fast. Because it works directly inside the tools your team already uses—Slack and Microsoft Teams—there’s no need for lengthy training or onboarding sessions. This seamless approach means your employees can start booking desks and managing their office days almost immediately. The beauty of this native integration is its simplicity; booking a desk is as easy as clicking a button in a channel you use all day. This eliminates the friction of learning a new system and is key to achieving high adoption rates from the start.
In just a few clicks, you can customize the platform to align with your brand and specific office policies, ensuring Officely feels like an integral part of your company culture. Once you're live, you gain immediate access to powerful analytics. This allows you to start making data-driven decisions about your office space right away, turning your management tool into a strategic asset. Whether you’re a small team or a large organization, Officely makes it easy to go live and start reaping the benefits of a well-managed hybrid workplace in about five minutes.
A Simple Step-by-Step Setup Guide
Bringing Officely into your workplace is a simple, multi-step process. First, you’ll define your office layout within the app. This is where you map out your space and decide what resources your team can book. Officely is a comprehensive tool that helps you manage everything from individual desks to entire meeting rooms and even office parking management. Once your space is configured, you can invite your team members. Because Officely works within the tools they already use every day, the learning curve is practically nonexistent. The entire implementation is designed to be quick, so you can start seeing the benefits of an organized hybrid office right away.
Get Your Whole Team On Board in Minutes
One of the biggest hurdles with new software is getting everyone to actually use it. We designed Officely to solve this from the start. Since it lives entirely within Slack or Microsoft Teams, there are no new apps to download, no extra passwords to remember, and no separate platform to check. Onboarding is as simple as adding the app to your existing workspace. This native integration is key to our famously high adoption rates. Your team can book desks, see who’s in the office, and manage their schedule without ever leaving the communication tool they rely on all day. This makes adoption feel natural and effortless for everyone.
Set Up Your Office Layout and Rules
This is where you bring your physical office to life inside Officely. You can create a digital map of your workspace, designating specific areas for different purposes. Set up neighborhoods for certain teams, create quiet zones for focused work, or simply make all desks available for booking. Our hot desk booking system is flexible, allowing you to set custom rules and permissions that fit your company’s policies. Taking the time to configure your settings properly not only makes booking easier for your team but also provides you with valuable data later on to see how your space is being used.
Integrate with Your Everyday Tools
The magic of Officely happens right inside the tools your team already loves. Connecting Officely to your Slack or Teams account is the most important step, and it only takes a few clicks. There’s no complex IT project involved—you just need to authorize the app in your workspace. Once connected, Officely becomes a seamless part of your team’s daily workflow. All notifications, bookings, and check-ins happen within the familiar environment of your chat app. This deep integration is what makes our flex office software so powerful and intuitive, ensuring it becomes a tool your team genuinely wants to use.
Add Your Logo and Company Colors
Making a new tool feel like part of your company culture can go a long way in encouraging its use. While Officely works out-of-the-box, you can customize certain elements to align with your brand and internal language. Use naming conventions for desks and meeting rooms that your team will recognize. Set up custom welcome messages and notifications that reflect your company’s tone of voice. These small touches help integrate Officely into your workplace, making it feel less like a third-party tool and more like a natural extension of your hybrid work software stack.
Get the Most Out of Your Officely Plan
Signing up for an Officely plan is the first step toward a more organized hybrid workplace. But to truly get the most out of your investment, you’ll want to use its features to their full potential. Think of your subscription as more than just software—it's a tool to actively solve daily logistical challenges and gather insights that can shape your company’s future. By integrating Officely into your team's workflow, you can move from simply managing chaos to building a proactive, efficient, and data-informed workplace strategy. This isn't about adding another task to your plate; it's about using smart tools to make your job easier and your office a better place to be. The following tips will help you make sure you're squeezing every bit of value from your plan.
How to Manage Desks, Rooms, and More
Nothing sours an office day faster than showing up to find there are no desks available or learning the meeting room you needed was double-booked. Officely puts an end to that uncertainty. It gives your team a simple way to manage all your shared office resources in one place. Before even leaving the house, employees can use the hot desk booking system to reserve a spot, find an open collaboration area, or book a quiet room for a call. You can even manage and assign spots with our office parking management tool. This ensures everyone has the space they need to be productive, eliminating friction and making in-office days run smoothly.
Let Automation Handle the Small Stuff
How much time does your team spend on the manual tasks of coordinating who is working from where? Answering Slack messages about desk availability or tracking attendance in a spreadsheet can quickly eat up an office manager’s day. Officely gives you that time back through automation. Because it integrates directly into Slack and Teams, you can automate bookings and attendance tracking without asking your team to adopt yet another app. This simple shift helps avoid daily confusion and wasted time, freeing up your administrative and people-ops teams to focus on more strategic initiatives that support your employees.
Is Your Office Space Being Used Wisely?
Are you paying for office space that no one is using? Without data, it’s impossible to know. Officely does more than just book desks; it gives you a clear view of how your office is actually being used. The analytics dashboard shows you which desks are the most popular, what types of meeting rooms are in high demand, and which neighborhoods or floors are consistently empty. This isn't just interesting information—it's actionable insight. By understanding your real-world space utilization, you can make smart, informed choices about your office layout, furniture, and overall real estate footprint.
Plan for Busy Days and Quiet Ones
Knowing who is coming into the office on any given day helps with more than just desk assignments. It allows you to plan your resources with precision. When you have a clear headcount, you can order the right amount of coffee and snacks, schedule cleaning services more efficiently, and organize team lunches or events that people can actually attend. This level of planning, made possible by Officely’s flex office software, makes the office a more welcoming and well-run environment. It shows your employees that their in-office experience is valued and thoughtfully managed, which can go a long way in encouraging attendance.
Use Real Data to Improve Your Office
Ultimately, optimizing your Officely subscription empowers you to make major business decisions with confidence. When it’s time to review your commercial lease or consider a new location, you won’t have to rely on guesswork. The clear data on office usage provides the evidence you need to decide whether to downsize, expand, or simply reconfigure your current space. Having this reporting is critical for making a strong business case to leadership and ensuring you aren't overspending on an office that no longer fits your team’s needs. This strategic insight is often where an Officely subscription provides the most significant return on investment.
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Frequently Asked Questions
My team is already busy. Will they actually use another tool? This is a common concern, and it’s exactly why we built Officely to work inside Slack and Microsoft Teams. There's no new app to download or password to remember. Booking a desk is as simple as clicking a button in a channel your team already uses all day. This seamless integration is what makes adoption so high—it fits right into their existing routine instead of adding another task to their list.
What happens if my team size changes? Am I stuck in a long-term contract? Not at all. We know that modern companies need to be agile. While we offer significant savings on annual plans, we also provide flexible month-to-month options. This means you can adjust your user count as your team grows or your needs change without being locked into a rigid, year-long commitment. You have the freedom to make the best choice for your budget and headcount.
Is Officely just for booking desks, or does it help with other office tasks? Desk booking is just the beginning. Officely is a complete toolkit for your hybrid office. You can manage meeting room schedules, organize company parking spaces, and even create neighborhood zones for different teams. It also provides a clear view of who is in the office on any given day, which helps with everything from planning catered lunches to knowing when to schedule in-person collaboration.
Why should I choose an annual plan if a monthly one is available? While the monthly plan offers great flexibility, the annual plan is the most cost-effective choice. By committing to a year, you can save up to 20% on your subscription. It's a practical option for companies that have established their hybrid model and want to lock in the best price for a full suite of tools. This helps with budget predictability and gives you access to all our features for the long run.
How can I use Officely to justify our office expenses to leadership? This is where the analytics feature becomes incredibly valuable. Officely provides clear data on how your space is actually being used—which desks are popular, how often meeting rooms are booked, and what your peak attendance days are. You can use these reports to show leadership exactly what your return on investment is for your real estate. This data gives you the evidence you need to make confident decisions about whether to renew your lease, reconfigure the layout, or even downsize.
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