Workplace software often feels like it was designed for buildings, not for the people inside them. It can be clunky, impersonal, and disconnected from the way we actually communicate and collaborate. We believe the best tools should feel human-centric, fostering connection rather than just managing resources. That’s why we built Officely to operate entirely within Slack and Microsoft Teams—the digital hubs where your company culture lives. It’s a tool designed to make office coordination a seamless, natural part of the workday. To show you how, we've put together this detailed Officely features list and benefits, explaining how each element helps turn your office into a vibrant center for teamwork and community.
Key Takeaways
- Prioritize Adoption with Seamless Integration: Officely works inside Slack and Microsoft Teams, which means there's no new app for your team to learn. This native experience removes the biggest barrier to new software and ensures everyone actually uses the tool to coordinate their office days.
- Turn Data into a Better Workplace: Go beyond simple bookings by using real-time analytics to see who is in the office and how your space is being used. This insight allows you to make informed decisions, foster intentional collaboration, and optimize your office for how your team actually works.
- Maintain Control Without Adding Complexity: Get enterprise-grade security and customizable controls that fit your company's specific policies. You can manage everything from booking rules to user permissions, all within a platform that remains incredibly simple and intuitive for your employees to use every day.
What Makes Officely Different?
When you’re looking for a tool to manage your hybrid office, the options can feel overwhelming. Many platforms offer similar lists of features—desk booking, room scheduling, analytics—but they often miss the most critical element: the human one. The best software in the world is useless if your team finds it a hassle to use. This is where Officely stands apart. We didn't set out to build just another app for your team to download, log into, and ultimately forget. Instead, we built a solution that works where your team already works: inside Slack and Microsoft Teams.
This core difference changes everything. By integrating directly into the communication hubs your team uses all day, every day, we remove the friction that causes new software to fail. There’s no new login to remember, no separate application to open, and no steep learning curve. Booking a desk or a meeting room becomes as simple as a few clicks within a conversation you’re already having. This approach is about more than just convenience; it’s about making office coordination a natural, seamless part of the workday. It ensures high adoption from day one and empowers your team to make the most of their time in the office, fostering the collaboration and connection that a successful hybrid model depends on.
Work Where Your Team Already Is: Slack & Teams
Let’s be honest: no one gets excited about learning another piece of software. The friction of adding a new app to the daily routine is a real barrier. Officely is designed to eliminate that completely. By living inside Slack and Microsoft Teams, it meets your employees in the tools they already have open all day. This means booking a desk, checking who’s in the office, or finding a meeting room happens right within their existing workflow. Because it’s built natively, the experience feels intuitive and familiar from the start. This seamless approach is why teams actually enjoy using Officely, leading to effortless adoption across your entire organization. You can explore our integrations to see how we fit right into your current setup.
Visualize Your Office in Real-Time
One of the biggest challenges of hybrid work is knowing the best days to come into the office for collaboration. Showing up to an empty office is a waste of a commute. Officely solves this with interactive office maps that give you a real-time view of who is in and where they’re sitting. You can instantly see which of your colleagues have booked a desk, helping you and your team plan in-office days with purpose. This visual approach makes it easy to find and sit near the people you need to work with, turning random office visits into valuable, collaborative sessions. It’s a simple way to make your hot desk booking system a tool for connection, not just logistics.
Keep Everyone in Sync with Smart Notifications
A great hybrid workplace runs on clear communication, and Officely helps automate it. Our smart notification system keeps everyone on the same page without any extra effort. You can set up alerts to find out when specific teammates book a desk, making it easy to coordinate your schedules for important face-to-face meetings. For example, you can get a Slack notification the moment your manager books for Wednesday, so you can grab a desk nearby. These alerts transform office planning from a chore into a simple, proactive process that sparks collaboration. This is a key part of making our hybrid work software a central hub for team coordination.
Enjoy a Simple, User-Friendly Design
Software is only effective if people can easily use it. Because Officely operates within the familiar environments of Slack and Teams, the design is inherently simple and user-friendly. There are no complex new interfaces to learn. All the actions—like booking a desk or reserving a room—use the buttons, menus, and commands your team is already comfortable with. This intuitive experience is the secret to our high adoption rates. When a tool feels like a natural extension of the software you already love, it doesn't feel like a task. This makes it easy to manage your flex office software and encourages everyone to participate in creating a vibrant, well-coordinated office environment.
Manage Your Hybrid Office with These Core Features
A great hybrid work model depends on having tools that make office life simple, not more complicated. When your team can easily manage their in-office days, they can focus on what really matters: doing great work together. Officely is built around a core set of features designed to remove the friction from flexible work. From finding a desk to booking a parking spot, every function is designed to be intuitive and accessible right within the platforms your team already uses every day. This approach is key, because the best software is the software people actually use. By meeting your team where they are—in Slack or Microsoft Teams—you eliminate the learning curve and the hassle of yet another login.
These core features aren't just about booking things; they're about creating a predictable, fair, and collaborative environment. They give employees the autonomy to plan their week while providing managers with the insights they need to optimize the office. Whether you're trying to ensure there are enough desks for a busy Tuesday or want to help a project team find a room to brainstorm, the right tools make all the difference. Let’s walk through the key features that help you create a seamless and productive office experience for everyone.
Book a Hot Desk in Seconds
Forget clunky, standalone apps that no one wants to use. With Officely, your team can find and reserve a desk right from Slack or Microsoft Teams. Because it works where your team already is, there’s no need to learn a new program, which means everyone will actually use it. Employees can view an interactive office map, see which desks are available, and book their favorite spot in just a few clicks. This simple hot desk booking system eliminates the morning scramble and gives everyone the confidence of knowing they have a place to work when they arrive.
Coordinate Meeting Rooms Without the Hassle
Finding an available meeting room shouldn't feel like a treasure hunt. Officely simplifies the entire process, allowing anyone to see room availability and make a booking instantly. This prevents the classic problem of double bookings or wandering the halls looking for an empty space. By integrating meeting room booking software into your team’s daily workflow, you make it easy for people to plan collaborative sessions. When booking a room is this easy, your team can spend less time on logistics and more time connecting and creating together.
Reserve and Manage Office Parking
The workday commute can be stressful enough without worrying about finding a parking spot. Officely extends its booking capabilities to the parking lot, offering a straightforward solution for office parking management. Employees can reserve a parking space with the same ease as booking a desk, taking one more variable out of their daily planning. This is a practical perk that shows you’re thinking about your team’s entire journey to the office, not just what happens when they get inside. It’s a small touch that makes a big difference in the employee experience.
See Who's in the Office and When
One of the biggest challenges of hybrid work is knowing the best days to come in for face-to-face collaboration. Officely gives everyone visibility into who’s planning to be in the office and when. This isn't about tracking people; it's about empowering them to connect. Teams can coordinate their in-office days to work on projects together, and colleagues can plan to catch up over lunch. This feature turns random office attendance into intentional, purposeful collaboration, making your hybrid work software a tool for building community.
Connect Your Calendar and Book on the Go
Modern work happens everywhere, and your office management tool should keep up. Officely allows employees to book desks and manage their schedules directly from their phones, making it easy to plan their week from anywhere. By connecting with their existing calendars, bookings appear automatically, and they get reminders without having to juggle multiple apps. These integrations ensure that office scheduling fits seamlessly into each person’s individual workflow. It’s all about providing the flexibility your team needs to balance their work and life effectively.
Automate Check-ins and Set Office Policies
Officely helps you automate routine tasks so you can focus on bigger things. Automated check-ins give you a clear picture of who is actually using the office, providing valuable data without any manual effort. You can also set custom office policies directly within the tool. For example, you can establish booking windows, limit how many days someone can book in advance, or set neighborhood zones for specific teams. This level of control helps you manage your flex office software efficiently while ensuring the space is used fairly and effectively.
Use Data to Optimize Your Office Space
Making decisions about your office without data is like navigating with a blindfold on. You might be paying for space you don't need or missing opportunities to create a more collaborative environment. Officely replaces guesswork with clarity, giving you the insights to build a workspace that truly supports your team and your budget. By gathering information on how your office is actually used, you can make confident, data-backed decisions about everything from your real estate footprint to daily resource allocation. It’s about creating a smarter, more efficient workplace that adapts to your team's needs.
Track Attendance with Real-Time Analytics
One of the biggest challenges of a hybrid model is simply knowing who is planning to be in the office and when. Officely gives you a real-time view of office attendance, so teams can easily coordinate their in-person days for collaboration. This visibility helps managers plan resources and ensures that when people make the commute, they’re connecting with the colleagues they need to see. It transforms the office from a place people just show up to into an intentional hub for teamwork, all managed through a hybrid work software that lives where your team already works.
Understand How Your Space Is Actually Used
Are certain desks or neighborhoods always booked? Are your meeting rooms sitting empty most of the week? Officely provides real insights into how your team utilizes the office. You can see which spaces are most popular and identify underused areas that could be repurposed or eliminated to save on costs. This information is crucial for optimizing your layout and ensuring your workspace enhances productivity. A hot desk booking system doesn't just assign desks; it gives you the data to build a better office experience for everyone.
Create Custom Reports with Your Dashboard
Data is only useful if you can understand it. Officely’s dashboard allows office managers and leaders to generate custom reports that detail office space usage. You can easily track key metrics like daily attendance, peak usage times, and the most popular desk selections over any period. These reports make it simple to spot trends, justify changes to leadership, and forecast future needs. Instead of digging through spreadsheets, you get clear, visual summaries that help you manage your space more effectively.
Manage All Your Office Locations in One Place
For companies with more than one office, managing multiple locations can quickly become complicated. Officely simplifies this by consolidating all your office spaces into a single, easy-to-use platform. Your team members can book desks or rooms at any location from the same interface, and administrators can view analytics and manage settings across the entire organization. This centralized approach is essential for maintaining consistency and efficiency as you scale your flex office software strategy.
Measure Key Performance Metrics
Ultimately, having clear data on office usage allows you to measure what matters and make smarter strategic decisions. Are you considering downsizing your office or reconfiguring the layout? The key performance metrics in Officely provide the evidence you need to move forward with confidence. By tracking booking patterns, no-show rates, and peak capacity, you can ensure your real estate investments align perfectly with your team’s actual needs, creating a workplace that is both cost-effective and highly functional.
Get Enterprise-Grade Security and Control
When you’re managing your company’s people and spaces, security is non-negotiable. You need a tool that’s not only easy for your team to use but also meets the highest standards for data protection and administrative control. We built Officely with this in mind. Because it integrates directly into the platforms you already trust, like Slack and Microsoft Teams, you inherit their powerful, enterprise-grade security features from day one. This means you get the best of both worlds: a seamless user experience for your employees and the robust security and control your IT and leadership teams require.
Officely gives you the tools to manage your hybrid office exactly how you want. You can configure everything from booking permissions to office access policies, ensuring the setup aligns perfectly with your company’s security protocols and operational needs. There’s no need to vet another piece of software or worry about a separate system creating new vulnerabilities. Instead, you can explore integrations that work within your existing, secure environment. This approach simplifies everything, giving you peace of mind and giving your team a tool they can confidently use every day.
Protect Your Data with Top Security Standards
Your company’s data is one of its most valuable assets, and protecting it is our priority. Since Officely operates within Slack and Teams, it’s protected by the world-class security measures these platforms provide. This includes features like multi-factor authentication (MFA) to verify user identities and robust encryption to keep your information safe. These systems are designed to prevent unauthorized access and data breaches, ensuring that all your office booking information and employee data are handled with the utmost care. You can rest easy knowing your hybrid office management is built on a foundation of top security standards.
Integrate with SSO and Access the API
We know that managing dozens of passwords is a pain for employees and a risk for companies. That’s why Officely supports Single Sign-On (SSO) through your existing providers like Google and Microsoft. With SSO, your team can access Officely using the same secure credentials they use for everything else. This simplifies the login process and strengthens security by centralizing user authentication. For more advanced needs, our API access allows your developers to build custom integrations and workflows, connecting Officely to other business-critical tools and creating a truly unified system for your organization.
Customize Officely to Fit Your Needs
Your hybrid work policy is unique to your company, and your office management tool should reflect that. Officely is designed to be highly customizable, allowing you to tailor it to your specific requirements. You can create custom booking rules, define office neighborhoods for different teams, and set permissions based on roles or departments. Whether you’re running a single-floor startup or managing a multi-building campus, you can configure our flex office software to match your operational workflow. This flexibility ensures that the tool works for you, not the other way around.
Meet Compliance Requirements with Ease
Staying compliant with industry regulations is crucial, especially for enterprise companies. By leveraging the infrastructure of Microsoft Teams and Slack, Officely helps you meet your obligations. These platforms include tools for Data Loss Prevention (DLP) and setting data retention policies, which are essential for managing sensitive information responsibly. Because Officely works within this controlled environment, you can be confident that your office management data is handled according to the same strict compliance requirements as your other business communications, helping you pass audits with ease.
Manage Multiple Teams and Departments
Managing a large organization with diverse teams can be complex, but Officely makes it simple. Our software allows you to create distinct groups and departments, each with its own rules and permissions. A department head can manage desk bookings for their team, HR can oversee office-wide policies, and facilities can manage resources across different locations. This granular control is a core feature of our hybrid work software, enabling you to efficiently manage your entire organization from a single, centralized platform while giving team leaders the autonomy they need.
Who Is Officely For?
Officely is designed to make hybrid work simple for everyone, from the C-suite to the newest team member. The promise of a flexible work model is that it offers the best of both worlds: focused time at home and collaborative energy in the office. But without the right tools, that promise can quickly turn into confusion, with empty offices on some days and overcrowded chaos on others. The key to getting it right is a system that’s so easy to use, it becomes a natural part of everyone’s routine.
That’s where we come in. Because Officely works within the tools your company already uses—Slack and Microsoft Teams—it addresses the unique challenges faced by different roles without adding another app to everyone’s plate. Whether you’re managing the office logistics, leading a team, or just trying to plan your week, Officely has features built to make your job easier and your time in the office more intentional. It’s not just another piece of software; it’s a way to connect your people to your space, seamlessly. We built it for the real people who make a hybrid office tick.
Office Managers and Facilities Teams
Your job is to keep the office running like a well-oiled machine, and a hybrid model adds new layers of complexity. Officely gives you back control. You can stop wrestling with spreadsheets and manual booking systems. Instead, you get a clear, real-time view of who is coming in and which spaces are being used. Our platform simplifies everything from hot desk booking to managing meeting rooms and even parking spots. This means you can easily manage capacity, accommodate requests, and ensure the office is a welcoming and functional space for everyone, every single day. It’s the tool you need to make hybrid work feel less chaotic and more organized.
Team Leaders and Executives
As a leader, your focus is on collaboration and results. You want to make sure that when your team comes into the office, it’s for a reason. Officely helps you orchestrate meaningful in-person time. You can see your team’s schedule at a glance, making it easy to plan collaborative workdays and important meetings. This visibility ensures that office days are spent connecting and moving projects forward, not just sitting on video calls at a different desk. By using our hybrid work software, you can foster a stronger team dynamic and prove the value of your physical workspace, making every commute worthwhile for your employees.
HR and People Operations
You’re the champion of company culture and employee experience. In a hybrid world, that means creating an office environment people actually want to visit. Officely provides the data you need to do just that. You can see real attendance analytics, understand which desks and areas are most popular, and identify trends in office usage. These insights allow you to make informed decisions about your real estate footprint and office design, potentially saving costs while improving the space. With a flex office software solution, you can build a data-backed workplace strategy that supports your team and strengthens your culture, making the office a true destination for collaboration and community.
IT Departments
Your team is busy enough without having to roll out and support another piece of software. We get it. That’s why Officely was built to live inside the platforms your company already relies on every day: Slack and Microsoft Teams. There’s no separate app to download, no new login to remember, and no lengthy training required. This seamless approach leads to incredibly high adoption rates and frees up your team from endless support tickets. Our integrations are designed for a light-touch implementation, so you can get Officely up and running quickly and securely. It’s a powerful tool that doesn’t add to your team’s workload.
Every Member of Your Team
Let’s be honest—no one wants to learn another complicated tool. Officely is designed to be so simple, it feels like a natural part of your workflow. Need to book a desk for Tuesday? You can do it in seconds, right from a Slack message. Want to see if your work bestie is in the office? Just check the Officely home tab. You can easily coordinate your schedule with colleagues, book a meeting room for a brainstorm, and get a clear picture of your week without ever leaving the app you use for communication. It removes the friction from planning your office days, so you can focus on your actual work.
How Officely Compares to Other Solutions
Choosing the right tool to manage your hybrid office can feel overwhelming. So many options look similar on the surface, but the best fit really comes down to how your team works. The key difference often lies in how a tool integrates with the software you already use every day. A platform that lives where your team collaborates is one they’ll actually adopt. Let's look at how Officely stacks up against other popular solutions.
Officely
Officely is built from the ground up to live inside Slack and Microsoft Teams. This isn't just a simple notification integration; it's a full-featured platform that lets your team manage their entire office experience without ever leaving the app they use for communication. This approach is designed to make hybrid work feel effortless. Because it’s part of your team’s existing workflow, you get higher adoption rates and less friction. We focus on making it incredibly simple to book a desk, find a meeting room, or see who’s in the office, all while using AI-powered data to help you make smarter decisions about your space. It’s a hybrid work software designed for people, not just buildings.
Robin
Robin is a strong contender known for its powerful scheduling capabilities. It makes booking desks and meeting rooms straightforward and provides solid analytics to help you understand how your office space is being used. This data can be really helpful for optimizing your layout. However, where Robin can fall short is its integration with communication tools. While it has some connections, it doesn't live inside Slack or Teams the way Officely does. This can create a more disconnected experience, forcing your team to jump between different apps to coordinate their day, which sometimes creates more work than it saves.
OfficeSpace
OfficeSpace offers a very comprehensive suite of tools that go beyond simple booking, including features for space planning and improving the employee experience. It has a clean, user-friendly interface that makes it approachable. The main drawback for teams that thrive on constant communication is that it operates as a standalone platform. It lacks the deep, native integrations with Slack and Teams that Officely provides. For companies where these communication hubs are the lifeblood of their operations, OfficeSpace might feel like another separate destination rather than a seamless part of their daily routine.
Condeco
As a long-standing player in the workplace management field, Condeco offers a reliable and feature-rich platform for booking desks and meeting rooms. It’s a robust tool trusted by many large enterprises. However, its strength can also be its weakness; the system can be quite complex and may feel overwhelming for smaller teams or companies just beginning their hybrid work journey. Officely, in contrast, prioritizes simplicity and accessibility. Our goal is to provide a powerful desk booking software that anyone can start using in minutes, without needing extensive training or a complicated setup process.
Envoy
Envoy has carved out a niche by focusing heavily on visitor management and workplace safety. It’s an excellent choice for organizations that need to manage guest check-ins, deliveries, and maintain a secure, compliant office environment. While these are important functions, Envoy’s core focus isn't on internal team collaboration or resource management. Officely is centered on optimizing how your team works together in a hybrid setting. If your primary goal is to coordinate your employees, manage hot desks, and improve office utilization, Officely’s feature set is more directly aligned with those needs.
Teem
Teem provides a solid range of features for managing meeting spaces and handling employee check-ins, along with useful analytics to track space usage. It’s a capable tool for organizing office resources. The main difference again comes down to integration. Teem doesn’t offer the same seamless experience within communication platforms as Officely does. This can create a small but significant barrier to real-time collaboration. When your team can see who’s in the office and book a space right within a Slack channel, the process becomes much more fluid and encourages the kind of spontaneous teamwork that makes hybrid work successful.
SpaceIQ
SpaceIQ is a powerhouse when it comes to the big picture of space management. It offers in-depth tools for scenario planning, move management, and detailed workplace analytics. Its primary focus is on optimizing the physical real estate of your office. While this is incredibly valuable for facility managers and corporate real estate teams, it’s less focused on the day-to-day collaborative experience of your employees. Officely’s philosophy is a bit different; we start with the people. Our flex office software is designed to improve team collaboration first, with space optimization as a natural outcome of understanding how your team truly wants to work.
DeskFlex
DeskFlex offers a straightforward and flexible solution for booking desks, which can be a great starting point for companies transitioning to a hybrid model. It handles the basics of desk sharing effectively. However, for teams looking for a more comprehensive solution, it may feel a bit limited. Officely provides a more holistic platform that goes beyond simple reservations. With features like office parking management, advanced analytics, and deep integrations, it’s designed to be a complete command center for your hybrid workplace, growing with you as your needs evolve.
Find the Right Plan for Your Team
Choosing the right software shouldn't feel like a pop quiz. Officely’s plans are designed to be straightforward and flexible, so you can find the perfect fit for your team’s size and goals. Whether you're a small startup just getting your hybrid rhythm, a growing company scaling its office presence, or a large enterprise focused on optimizing your workplace, there’s a plan that makes sense for you. The goal is to give you the tools you need to succeed without complicating things. Let’s walk through the options to see which one aligns with your vision for a better hybrid office.
What You Get with the Free Plan
If you’re a small team or just want to see how Officely works firsthand, our Free Plan is the perfect starting point. It’s completely free for up to five users and, best of all, includes every single feature we offer. This isn’t a stripped-down trial version; it’s the full experience. You can set up your office map, manage a hot desk booking system, and see who’s coming into the office, all without paying a cent. It’s an ideal way to explore the platform and see the benefits for yourself before committing.
Explore the Professional Plan
When your team grows beyond five people, the Professional Plan is your next step. Starting at just $2.50 per user each month, this plan is built for teams of any size that need a simple, effective way to manage their space. It provides all the core tools you need to coordinate who’s in the office and when, preventing overcrowding and making it easy for everyone to find a desk. This plan is a cost-effective way to implement a flex office software solution that keeps your workplace organized and running smoothly as you scale.
Scale with Enterprise Solutions
For companies ready to fully embrace and enhance their in-person culture, our Enterprise Plan has you covered. At $3.50 per user per month, it includes all of Officely’s features for an unlimited number of users. This plan is designed to help you do more than just manage desks; it helps you create a vibrant, collaborative office environment. With advanced analytics and comprehensive tools, you can use data to understand space utilization, encourage team days, and make your office a place people genuinely want to be. It’s the ultimate hybrid work software for building a thriving workplace.
Get Started with Custom Implementation
Ready to see it in action? After a quick demo, you can start a free trial to experience Officely with your own team. We know every company is different, which is why you can also customize the platform to fit your specific needs, from branding to unique office policies. We’ll help you plan the perfect rollout strategy to ensure your team is excited and ready to go from day one. You can also explore integrations with the tools your team already uses to create a seamless workflow.
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Frequently Asked Questions
What's the biggest difference between Officely and other desk booking tools? The main difference is that Officely lives entirely inside Slack and Microsoft Teams. Many other tools are standalone apps that might send notifications to Slack, but they still force your team to leave their workflow to manage bookings. We built Officely to work where your team already communicates, which removes the friction of learning and using a separate program. This approach is why teams adopt it so easily and use it consistently.
My team is resistant to new software. How does Officely overcome that? This is a common and completely valid concern. We designed Officely specifically to solve the problem of "tool fatigue." Because it operates with familiar buttons and commands inside Slack or Teams, it doesn't feel like a new piece of software to learn. Booking a desk becomes as simple as sending a message or reacting with an emoji. This seamless experience is the key to our high adoption rates; it fits into your team's existing habits instead of trying to create new ones.
Is Officely just for booking desks, or can it help with other office resources? While our desk booking system is a core feature, Officely is designed to be a complete solution for your hybrid office. You can also manage meeting room reservations to prevent double bookings and even handle office parking spot assignments. The goal is to provide a single, simple tool for your team to coordinate their entire in-office experience, from their commute to their collaborative sessions.
How does the data from Officely actually help me manage my office better? The analytics give you a clear, honest picture of how your office is being used, which helps you move from guesswork to confident decision-making. You can see which days are most popular, which desks are favorites, and which areas are consistently empty. This information allows you to make smart choices about your real estate, like reconfiguring an underused area for collaboration or even adjusting your office footprint to save on costs.
How difficult is it to get Officely set up for my company? Getting started is surprisingly simple. Because Officely integrates with tools you already have, the implementation is very light-touch. There's no complex software to install or lengthy training required for your team. We can get you up and running with a free trial quickly after a demo, and our team is here to help you plan a smooth rollout that gets everyone on board from day one.
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