Office hoteling software for the whole office day.
People reserve a desk, a meeting room and a parking bay before they come in, in Microsoft Teams or on the web. You set the rules for every office and see who is coming in.
- Reserve desks before the commute
- Rooms and parking included
- Microsoft Teams and the web
- $2 per bookable space
- Level 2 today
- Leadership12 of 24 booked
- Finance and People20 of 24 booked
- Studio10 of 24 booked
- Library15 of 24 booked
Click a step to try it yourself
Filter to free desks, pick one and book it in a click.
Booking their office with Officely
- employees
- 15,000+
- employees
- companies
- 500+
- companies
- rated on G2
- 4.6/5
- rated on G2
What is office hoteling software?
Office hoteling software lets employees reserve a specific desk or workspace for a defined time instead of relying on permanently assigned seating. It helps people plan their office days and helps workplace teams see demand across desks, rooms and parking.
Office hoteling
People reserve a specific desk for a day or time before they arrive.
- When people choose
- Before they commute
- Best for
- People who need certainty about where they will sit
- In Officely
- Book a desk on the floor plan, with a room and a bay if needed
Hot desking
People pick any open desk when they get to the office.
- When people choose
- On arrival
- Best for
- Teams happy to choose from whatever is free
- In Officely
- Hot desks let anyone pick a free desk for the day on the floor plan
Many hybrid teams use both terms for the same flexible seating plan. Whichever you run, show who plans to be in so the office day is useful, and review demand by day and location to check the setup matches how the office is used.
Book the whole office day in one go.
Pick a day, see which teammates are in, then reserve a desk near them, a room for the meeting and a bay for the car. Try it.
Officely in Microsoft Teams
Your week · Meridian House
Your team in the office
- PriyaIn
- LeoIn
- MayaIn
- SamIn
- JonasIn
- AnaRemote
Your bookings · Thu
- Desk 2-S05Next to Priya, Level 2Free
- Meeting roomSevern, 10:00 planning
- ParkingBay P12
Example office, names and times.
Desk 2-S05Next to PriyaSevern10:00 planningSet the rules for every desk, team and office.
Approvals, caps, visitor desks, team access and check-ins are settings, not workarounds. Change them yourself whenever the way you work changes. Try a few.
Rules · Meridian House, Level 2
What people see on Thursday
No cap on bookings.
- Desk 2-L01LeadershipNeeds approval
- Desk 2-P05Product areaProduct group only
- Desk 2-V02Front of houseKept for visitors
- Desk 2-S09No check-in yetFreed for others
- Desk 2-S16StudioBook desk
Example rules and desk counts.
- Release assigned desks while their owner is on leave
- Admins can book desks on behalf of others
- Preview a floor-plan change before you make it
- Any number of desks, rooms and parking spaces
One product for desks, rooms and parking.
Hoteling covers more than a desk. Desks, meeting rooms and parking bays use the same rules, floor plans and reports.
The same rules engine
- Approvals
- Team and directory group access
- Spaces kept for people who need them
One place to set rules for desks, rooms and bays.
The same floor plans
Meridian House · Level 2 desks
The same reports
See desk and parking use side by side, for every site.
- Desks booked68%
- Parking bays booked84%
- This month, London. Example figures.
$2per bookable space,
per month
One price per bookable space. Nothing to add on.
$2 per bookable space each month on annual billing, or $2.50 on monthly billing. Each desk, meeting room and parking space counts once.
- Every feature included
- No per-user fees
- $1,000 a month minimum
Office hoteling questions
Pay less for workplace software that does more.
Bring your current quote and the rules you run today. We will show you those rules running in Officely and what you would save, then bring your setup across from your current provider.