What is desk booking software?

Desk booking software lets people reserve a desk, meeting room or parking space for the days they come in, and shows who else is in. Admins set the rules and see how the office is used.

Is this comparison biased toward Officely?

We make Officely, so we put it first. To keep the comparison fair, every competitor detail comes from that company's own pricing, product or integrations pages, each one is linked with the date we checked it, and we list the cases where another tool fits better.

Which desk booking software publishes its prices?

Officely publishes its price: Officely costs $2 per bookable space a month billed annually, or $2.50 billed monthly, with a $1,000 a month minimum. Each desk, meeting room and parking space counts once, and every feature is included. Of the other tools we compared, Skedda, deskbird, Envoy, OfficeRnD Workplace, WorkInSync, YAROOMS show prices on their own sites. The others give prices on request.

Which desk booking software works in Microsoft Teams?

Every tool in this guide offers some way to book or check in from Microsoft Teams. Officely lets people book desks, rooms and parking in Microsoft Teams or the web on every plan.

Does Microsoft Teams have built-in desk booking?

Microsoft offers bookable desks in Teams. A desk is reserved when someone plugs their laptop into that desk's monitor or other peripherals. Admins set it up in the Teams Rooms Pro Management portal with desk accounts in Exchange, and individual desks need Microsoft Teams Shared Space licences. Officely is built for booking ahead: people pick a desk on a floor plan before they come in, see who else is in, and admins set booking rules per office, team or desk.

Is Officely a good fit for a small office?

Often not on price alone. Officely has a $1,000 a month minimum, which covers 500 bookable spaces on annual billing, so a small office pays the minimum. OfficeRnD Workplace and YAROOMS both start from $99 a month.

Which desk booking software includes an API?

Officely includes its API in the $2 per bookable space price on every plan, alongside 35 ready-made integrations. It comes with automations, scoped tokens and an MCP server for AI agents. For the others: Skedda: read-only API in beta, on the Premier plan only. deskbird: public API on Professional and Enterprise, both priced on request, not on Business. Robin: REST API on plans that include API tokens, plus an MCP server for AI assistants. Envoy: public API and an MCP server for AI assistants. Kadence: public REST API included on both Team and Pro plans. OfficeRnD Workplace: API and webhooks on the Enterprise plan, custom pricing. Tactic: APIs available depending on the products and rollout you choose. WorkInSync: analytics API on the Enterprise plan only, at $3.59 per user a month. Eptura Engage: separate Eptura Engage API service you sign up for, with access approved by Eptura support. YAROOMS: API access on the Enterprise plan only, from $899 a month.

How much does Officely cost?

Officely costs $2 per bookable space a month billed annually, or $2.50 billed monthly, with a $1,000 a month minimum. Each desk, meeting room and parking space counts once, and every feature is included.

How did we compare these tools?

We checked each tool's own pricing, product and integrations pages in November 2026 and compared where people book, rules and approvals, the published price, billing terms, API availability and how to get started. Sources are listed on this page. We make Officely, and we say so.

The best desk booking software in 2026.

We make Officely, so it is first on this list. We compared it with the ten desk booking tools buyers ask us about most, using each company's own pricing and product pages, and we say plainly where another tool fits better.

Book a demo See the shortlist

Our verdict

Officely is our pick for most hybrid teams: desks, rooms and parking booked in Microsoft Teams or the web, any booking rule, an API on every plan, and every feature at a published $2 per bookable space a month. It is not the cheapest choice for a small office, because of its $1,000 a month minimum. Skedda suits detailed rules across many kinds of space, deskbird suits mobile-first teams in Europe, Robin and Kadence suit large workplaces that want space planning, and OfficeRnD Workplace suits small offices on a tight budget.

Last reviewed November 2026Competitor details come from their own websites. Sources are listed below.

Trusted by 500+ companies and 15,000+ employees. Rated 4.6/5 on G2.

How we compared them.

Six questions every buyer should ask, applied to every tool the same way.

Where people bookCan people book desks, rooms and parking where they already work, such as Microsoft Teams?
Rules and approvalsCan you set rules per office, team or space, and approve bookings, without an upgrade?
Price you can seeIs the price published, and what does it count: users, active users or spaces?
Billing termsCan you pay monthly, or is there an annual contract or a one-year minimum?
An API on your planIs there an API to connect badge systems, Wi-Fi and sensors, and is it on every plan or only a higher tier?
Getting startedIs there a trial, and how quickly can you be up and running?

Every option at a glance.

Prices as each company publishes them, in US dollars unless stated. Sources sit with each tool below.

Desk booking tools compared
Tool	Best for	Price	Pricing model	Billing	API
OfficelyOur pick	Desk, room and parking booking in Microsoft Teams and the web, with any rule and one published price	$2 per bookable space a month	Per bookable space, every feature included, no tiers or add-ons	Monthly or annual	Included on every plan, with an MCP server
Skedda	Organisations with many kinds of shared space and detailed booking rules	From $249 a month in the US and Canada	Priced per space, with a set number of spaces in each plan	Billed annually	Read-only API in beta, on the Premier plan only
deskbird	European teams that want mobile-first booking and per-user pricing	$3.75 per active user a month	Per active user a month, from 25 users	Monthly or annual	Public API on Professional and Enterprise, both priced on request, not on Business
Robin	Large organisations, 500 employees or more, that want space planning and visitors in one platform	Pricing on request	Pricing tailored to each organisation	All subscriptions billed annually	REST API on plans that include API tokens, plus an MCP server for AI assistants
Envoy	Workplaces where visitor management and front desk security lead	$5 per bookable resource a month	Per bookable resource, combined with a Premium or Enterprise platform plan	Reservations billed annually	Public API and an MCP server for AI assistants
Kadence	Teams that want booking plus space planning and global flex space	Pricing on request	Active-user billing: you pay for people who book in a month	One-year minimum, billed annually	Public REST API included on both Team and Pro plans
OfficeRnD Workplace	Small offices that want a low starting price	From $99 a month	Plans with user limits. Only starting prices are shown, and the exact price is set with sales	Not stated on the current pricing page	API and webhooks on the Enterprise plan, custom pricing
Tactic	Teams that want the whole booking interface inside Microsoft Teams	Estimate, then quote	Products bought alone or combined, priced around resources or custom	Shown as an annual estimate	APIs available depending on the products and rollout you choose
WorkInSync	Large organisations that want low per-user pricing and extra modules	From $1.79 per user a month	Per user a month, every employee who uses it counts	Billed annually	Analytics API on the Enterprise plan only, at $3.59 per user a month
Eptura Engage	Large enterprises with conference centres, kiosks and sensors	Pricing on request	Annual subscription based on number of users, tiered, with add-ons	Agreements of no less than one year	Separate Eptura Engage API service you sign up for, with access approved by Eptura support
YAROOMS	Teams that want visitor management and hybrid scheduling alongside booking	From $99 a month	Tiered plans priced by team size, with user, location and space limits	Monthly or yearly	API access on the Enterprise plan only, from $899 a month

OfficelyOur pick
Best for
Desk, room and parking booking in Microsoft Teams and the web, with any rule and one published price
Price
$2 per bookable space a month
Pricing model
Per bookable space, every feature included, no tiers or add-ons
Billing
Monthly or annual
API
Included on every plan, with an MCP server
Skedda
Best for
Organisations with many kinds of shared space and detailed booking rules
Price
From $249 a month in the US and Canada
Pricing model
Priced per space, with a set number of spaces in each plan
Billing
Billed annually
API
Read-only API in beta, on the Premier plan only
deskbird
Best for
European teams that want mobile-first booking and per-user pricing
Price
$3.75 per active user a month
Pricing model
Per active user a month, from 25 users
Billing
Monthly or annual
API
Public API on Professional and Enterprise, both priced on request, not on Business
Robin
Best for
Large organisations, 500 employees or more, that want space planning and visitors in one platform
Price
Pricing on request
Pricing model
Pricing tailored to each organisation
Billing
All subscriptions billed annually
API
REST API on plans that include API tokens, plus an MCP server for AI assistants
Envoy
Best for
Workplaces where visitor management and front desk security lead
Price
$5 per bookable resource a month
Pricing model
Per bookable resource, combined with a Premium or Enterprise platform plan
Billing
Reservations billed annually
API
Public API and an MCP server for AI assistants
Kadence
Best for
Teams that want booking plus space planning and global flex space
Price
Pricing on request
Pricing model
Active-user billing: you pay for people who book in a month
Billing
One-year minimum, billed annually
API
Public REST API included on both Team and Pro plans
OfficeRnD Workplace
Best for
Small offices that want a low starting price
Price
From $99 a month
Pricing model
Plans with user limits. Only starting prices are shown, and the exact price is set with sales
Billing
Not stated on the current pricing page
API
API and webhooks on the Enterprise plan, custom pricing
Tactic
Best for
Teams that want the whole booking interface inside Microsoft Teams
Price
Estimate, then quote
Pricing model
Products bought alone or combined, priced around resources or custom
Billing
Shown as an annual estimate
API
APIs available depending on the products and rollout you choose
WorkInSync
Best for
Large organisations that want low per-user pricing and extra modules
Price
From $1.79 per user a month
Pricing model
Per user a month, every employee who uses it counts
Billing
Billed annually
API
Analytics API on the Enterprise plan only, at $3.59 per user a month
Eptura Engage
Best for
Large enterprises with conference centres, kiosks and sensors
Price
Pricing on request
Pricing model
Annual subscription based on number of users, tiered, with add-ons
Billing
Agreements of no less than one year
API
Separate Eptura Engage API service you sign up for, with access approved by Eptura support
YAROOMS
Best for
Teams that want visitor management and hybrid scheduling alongside booking
Price
From $99 a month
Pricing model
Tiered plans priced by team size, with user, location and space limits
Billing
Monthly or yearly
API
API access on the Enterprise plan only, from $899 a month

The shortlist, one by one.

Officely
Our pick
Desk, room and parking booking in Microsoft Teams and the web, with any rule and one published price.
How Officely desk booking works
- Desks, meeting rooms and parking
- Booking in Microsoft Teams and the web
- Any booking rule per office, team or space, with approvals
- Attendance reports that account for leave
- Assigned desks released while the owner is on leave
- Access by directory group and floor-plan change previews
- 35 ready-made integrations, plus an API on every plan
- Microsoft Entra ID SSO, GDPR, data hosted in the EU, US or FedRAMP-Moderate environment
$2
per bookable space a month billed annually, or $2.50 billed monthly. Plans start at $1,000 a month.
Assisted setup and trial period. Pay monthly, cancel any time.
Book a demo See pricing
Skedda
From $249 a month in the US and Canada
Skedda is space management software with interactive floor plans, a rules and roles engine, and plans priced per space.
Best for
Organisations with many kinds of shared space and detailed booking rules
Microsoft Teams
Official Microsoft Teams app for booking
Pricing
Plus: $249 a month with 35 spaces, Premier: $349 a month with 45 spaces. EMEA and APAC: from $99 a month with 15 spaces. Priced per space and billed annually.
API
Read-only API in beta, on the Premier plan only
Worth knowing
Plans are billed annually and the full rules engine is on Premier
Skedda pricing, checked 1 Nov 2026 Officely vs Skedda
deskbird
$3.75 per active user a month
deskbird is a workplace app for desk, room and parking booking with native mobile apps, priced per active user, built and hosted in Europe.
Best for
European teams that want mobile-first booking and per-user pricing
Microsoft Teams
Microsoft Teams app, plus Outlook and Google Calendar
Pricing
Business plan, billed annually, or $4.75 billed monthly (USD). From 25 users. Professional and Enterprise plans and add-ons cost more.
API
Public API on Professional and Enterprise, both priced on request, not on Business
Worth knowing
Advanced rules and approvals sit on higher plans or add-ons
deskbird pricing, checked 1 Nov 2026 Officely vs deskbird
Robin
Pricing on request
Robin is a workplace platform covering resource booking, space management, visitor management, employee experience, workplace services and analytics.
Best for
Large organisations, 500 employees or more, that want space planning and visitors in one platform
Microsoft Teams
Teams integration to book resources and share office availability
Pricing
Robin asks you to complete a form for tailored pricing. All subscriptions are billed annually. Hardware is sold separately.
API
REST API on plans that include API tokens, plus an MCP server for AI assistants
Worth knowing
Prices are not published and all subscriptions are billed annually
Robin pricing, checked 1 Nov 2026 Officely vs Robin
Envoy
$5 per bookable resource a month
Envoy is a workplace platform that started with visitor management and now sells Visitors, Reservations, Screens, Deliveries and emergency notification products on one platform.
Best for
Workplaces where visitor management and front desk security lead
Microsoft Teams
Teams app to schedule office days and check in or cancel desk bookings
Pricing
Envoy Reservations, billed annually. Envoy states the price excludes its platform fee. Desks, rooms and parking spots each count as a bookable resource.
API
Public API and an MCP server for AI assistants
Worth knowing
Reservations pricing excludes the platform fee and is billed annually
Envoy pricing, checked 1 Nov 2026 Officely vs Envoy
Kadence
Pricing on request
Kadence sells two products: WorkOps for booking, visitors and workplace insights, and SpaceOps for space and stack planning.
Best for
Teams that want booking plus space planning and global flex space
Microsoft Teams
Book from Microsoft Teams, with Kadence AI in Teams
Pricing
Quote based on active users each month. Contracts run a minimum of one year, billed annually. Onboarding and implementation are $0 on every plan.
API
Public REST API included on both Team and Pro plans
Worth knowing
Quote-only pricing with a one-year minimum contract
Kadence pricing, checked 1 Nov 2026 Officely vs Kadence
OfficeRnD Workplace
From $99 a month
OfficeRnD Workplace is hybrid office software for desk and meeting room booking, sold on plans with user limits from $99 a month.
Best for
Small offices that want a low starting price
Microsoft Teams
Teams app to book desks and rooms on the office map
Pricing
Start from $99 a month, for up to 150 users. Professional from $399 a month, for up to 1,000 users. Only starting prices are shown. The exact price is set in a sales meeting. SSO and Visitor Hub are add-ons on Start.
API
API and webhooks on the Enterprise plan, custom pricing
Worth knowing
Only starting prices are published, and SSO and visitors are add-ons on Start
OfficeRnD Workplace pricing, checked 4 Nov 2026 Officely vs OfficeRnD Workplace
Tactic
Estimate, then quote
Tactic is workplace software sold as separate products, including desk booking, room booking, visitor management, workplace requests and space management.
Best for
Teams that want the whole booking interface inside Microsoft Teams
Microsoft Teams
Full Tactic interface embedded in Microsoft Teams
Pricing
Online estimator for a rough annual range. Example shown: Desk Booking for 1 location and 100 desks, $3,600 to $4,800 a year. Final price depends on scope, integrations, onboarding and support.
API
APIs available depending on the products and rollout you choose
Worth knowing
Products are priced separately and the final price is a quote
Tactic pricing, checked 1 Nov 2026 Officely vs Tactic
WorkInSync
From $1.79 per user a month
WorkInSync is hybrid workplace software for medium and large organisations, with desk, room and parking booking, visitors, cafeteria booking and wayfinding across three plans.
Best for
Large organisations that want low per-user pricing and extra modules
Microsoft Teams
Microsoft Teams integration from Professional
Pricing
Standard $1.79, Professional $2.69, Enterprise $3.59 per user a month. All billed annually. Standard has a 250-employee minimum. Parking and Microsoft Teams start on Professional.
API
Analytics API on the Enterprise plan only, at $3.59 per user a month
Worth knowing
Annual billing only, and Standard needs 250 or more employees
WorkInSync pricing, checked 1 Nov 2026 Officely vs WorkInSync
Eptura Engageformerly Condeco
Pricing on request
Eptura Engage, the product formerly known as Condeco, is room and desk booking software for configuring spaces, rules, schedules and permissions across locations.
Best for
Large enterprises with conference centres, kiosks and sensors
Microsoft Teams
Book meeting spaces from Outlook or Microsoft Teams chat
Pricing
Annual subscription based on the number of users. Tiered plans with optional add-ons. Agreements run for no less than one year.
API
Separate Eptura Engage API service you sign up for, with access approved by Eptura support
Worth knowing
Prices are not published and agreements run at least a year
Eptura plans, checked 1 Nov 2026 Officely vs Eptura Engage
YAROOMS
From $99 a month
YAROOMS is a workplace platform with desk and room booking, hybrid work scheduling, visitor management and, on its Enterprise plan, parking.
Best for
Teams that want visitor management and hybrid scheduling alongside booking
Microsoft Teams
Microsoft Teams app from the Business plan
Pricing
Starter $99, Business $399 and Enterprise $899 a month at the smallest team size. YAROOMS shows a 20% saving on yearly billing. Starter covers 20 users, 1 location and 20 bookable spaces.
API
API access on the Enterprise plan only, from $899 a month
Worth knowing
The Teams app, approvals and custom rules start on Business, and parking needs Enterprise
YAROOMS pricing, checked 1 Nov 2026

When another tool fits better.

Officely is not the right choice for every office. These are the cases where we would point you elsewhere.

A small officeOfficely has a $1,000 a month minimum, which covers 500 bookable spaces on annual billing. A smaller office pays the minimum, so OfficeRnD Workplace or YAROOMS, both from $99 a month, can cost less.OfficeRnD Workplace pricing, checked 4 Nov 2026
Visitors come firstIf visitor management and front desk security are the main job, Envoy is built around them. YAROOMS also puts visitor management next to booking.Envoy pricing, checked 1 Nov 2026
Mobile-first and per userdeskbird suits European teams that want a mobile-first app and per-user pricing, from $3.75 per active user a month.deskbird pricing, checked 1 Nov 2026
Space planning for a large estateRobin and Kadence add space planning on top of booking for large workplaces. Both quote prices on request.Robin pricing, checked 1 Nov 2026
Detailed rules for many space typesSkedda handles detailed booking rules across many kinds of shared space. Its full rules engine is on the Premier plan, billed annually.Skedda pricing, checked 1 Nov 2026
Teams Rooms Pro is already in placeMicrosoft's own bookable desks reserve a desk when someone plugs into its monitor. Setup runs through the Teams Rooms Pro Management portal, and individual desks need Shared Space licences.Microsoft Learn: Setting up bookable desks in Microsoft Teams, checked 2 Nov 2026

Moving to Officely takes a day, not a project.

We set Officely up with you and bring your setup across from your current provider. Here is what we need from you.

Bring your floor plansSend the plans you use today. Desks, rooms and parking go onto one map per office.
Bring your rulesApprovals, team areas and assigned desks are settings, so the rules you run now carry over.
Invite your peopleAccess follows your directory groups, and people book in Microsoft Teams or the web.
Connect your systemsUse 35 ready-made integrations, or the API included in your price, to bring in badge, Wi-Fi and sensor data.See the API

Assisted setup

Book a demo and we will walk through your set-up with you.

Book a demo Compare tools

Sources

Last reviewed November 2026. Competitor details come from each company's own website on the dates shown. Officely details come from Officely.

Desk booking software questions

Pay less for workplace software that does more.

Bring your current quote and the rules you run today. We will show you those rules running in Officely and what you would save, then bring your setup across from your current provider.

Book a demo Compare tools

The best desk booking software in 2026.

Our verdict

How we compared them.

Every option at a glance.

The shortlist, one by one.

Officely

Skedda

deskbird

Robin

Envoy

Kadence

OfficeRnD Workplace

Tactic

WorkInSync

Eptura Engageformerly Condeco

YAROOMS

When another tool fits better.

Moving to Officely takes a day, not a project.

Sources

Desk booking software questions

Pay less for workplace software that does more.