Managing a hybrid office can feel chaotic. You’re juggling spreadsheets, coordinating schedules in chat, and just hoping there’s a desk free when someone comes in. Officely solves this by bringing simple, effective organization right into Slack and Teams. But once you see how it can streamline your workday, the next logical question is about the budget. The good news is that the Officely pricing for small business is designed to be accessible and flexible. It’s not about locking you into an expensive contract; it’s about providing a solution that grows with you. In this article, we’ll explore the different plans to help you find the perfect balance of features and cost for your team.
Key Takeaways
- Choose a Plan That Fits Your Budget and Size: Officely offers scalable pricing, from a completely free plan for small teams to comprehensive enterprise solutions, so you only pay for what you actually need.
- Work Where Your Team Already Is: By integrating directly into Slack and Microsoft Teams, Officely removes the friction of learning a new tool, which makes it easy for your team to adopt and use daily.
- Use Office Data to Make Smarter Decisions: The platform’s analytics provide clear insights into how your space is used, helping you optimize your layout, manage resources, and make cost-effective real estate choices.
How Much Does Officely Cost?
Finding the right software for your team often comes down to the price tag. The good news is that Officely’s pricing is designed to grow with you, offering different plans that fit your team’s size and specific needs. Whether you’re a small startup testing the waters of a hybrid model or a larger organization looking for a full suite of tools, there’s a straightforward option for you. Each tier builds on the last, so you only pay for what you actually need. Let’s break down the different plans to see which one makes the most sense for your business.
The Free Plan: Perfect for Small Teams
If you’re a small team of five or fewer, you can get started with Officely completely free. This isn’t a limited-time trial; it’s a genuinely free plan that includes all the essential features you need to manage your office space. It’s the perfect way to introduce a hot desk booking system and see how it works for your team without any financial commitment. You get the core functionality to organize who’s coming into the office and when, making it a great entry point for any small business looking to create a more flexible work environment.
The Basic Plan: More Features for Growing Teams
Once your team grows beyond five people, the Basic Plan is the next logical step. Priced at $2.50 per user per month when billed annually, or $3.00 monthly, this plan supports unlimited users. It’s built for teams that need simple, effective desk booking features to manage office occupancy as they scale. This plan gives you the tools to prevent overcrowding and ensure everyone has a space when they come in, without adding complex features you might not need yet. It’s a cost-effective way to keep your office organized as your headcount increases.
The Premium Plan: Advanced Tools for Hybrid Offices
For teams looking to fully embrace a hybrid work model, the Premium Plan offers the complete Officely toolkit. At $3.50 per user per month with annual billing ($4.50 monthly), this plan includes every feature Officely has to offer for an unlimited number of users. It’s designed not just for booking desks, but for actively improving your office culture and encouraging employees to connect in person. With advanced analytics and customization, this plan provides the insights you need to create a truly effective hybrid work software setup that your team will love using.
The Enterprise Plan: Custom Solutions for Large Organizations
Larger organizations often have unique requirements, and the Enterprise Plan is designed to meet them. This plan supports unlimited users and includes all of Officely’s features, plus additional tools and support tailored to the complexities of a large-scale company. Pricing is customized based on your specific needs, so you’ll need to connect with the sales team to get a quote. If you’re managing multiple offices, complex booking rules, or need advanced security and compliance features, the Enterprise Plan provides a solution built just for you.
Key Officely Features for Small Businesses
Officely is more than just a booking tool; it’s a complete system for managing your hybrid workplace. For small businesses, every feature is designed to be simple, intuitive, and effective. Instead of adding another complex tool to your stack, Officely streamlines your operations right where your team already works. Let’s look at the key features that make managing your office easier.
Book Desks and Rooms with Ease
The core of Officely is making it incredibly simple for your team to find and book a space. Whether someone needs a desk for the day, a room for a team meeting, or even a parking spot, they can do it in just a few clicks. Officely’s hot desk booking system lets employees see who’s in the office and reserve a spot next to their colleagues. The platform also includes tools for meeting room booking and even office parking. This removes the daily friction of coordinating office visits, so your team can focus on their work, not on finding a place to do it.
Work Directly Inside Slack and Teams
One of Officely’s standout features is its deep integration with the tools your team uses every day. It works directly inside Slack and Microsoft Teams, which means there’s no new app to download and no new login to remember. This is a game-changer for small businesses because it ensures high adoption with almost no training required. Booking a desk becomes a natural part of your team’s workflow, just like sending a message. You can explore all the integrations to see how seamlessly Officely fits into your existing software stack, making office management feel effortless.
Understand Your Office with Analytics
Guessing how much office space you need can be costly. Officely gives you clear, actionable data to make informed decisions. The platform tracks who books desks and who actually checks in, providing a real-time view of your office utilization. These analytics help you understand which days are most popular, which teams come in most often, and how your space is truly being used. For a small business, this information is invaluable. It allows you to optimize your office layout, manage resources effectively, and make smart choices about your real estate needs with our hybrid work software.
Set Custom Booking Rules
Every office has its own unique needs, and Officely provides the flexibility to match them. You can set custom booking rules to manage your space exactly how you want. For example, you can create neighborhoods for specific teams, set how far in advance employees can book a desk, or require check-ins to confirm attendance. This level of control helps you maintain an organized and fair system as your team grows. While most features are available on both platforms, some advanced options like inviting guests and office check-ins are currently exclusive to the Slack integration, giving you powerful tools to manage your flex office software.
How to Choose the Right Plan
Picking the right software plan can feel like a big decision, but it doesn't have to be complicated. It’s less about finding the cheapest option and more about finding the perfect fit for how your team actually works. The best plan for your business will align with your team's size, your daily operational needs, and even the physical layout of your office.
Think of it as getting a new team member—you want to ensure they have the right skills to help you succeed and grow. By considering a few key factors, you can confidently choose an Officely plan that supports your team today and scales with you tomorrow. Let's walk through what you should think about to make the right choice.
Consider Your Team's Size and Future Growth
Start by looking at your current team size, but don’t stop there. Where do you see your company in the next year? Or the next two? Choosing a plan that can grow with you saves you the hassle of switching systems down the road. Officely is designed to support you whether you’re a team of 10 or 1,000. As you expand, your needs will likely evolve beyond just booking desks. You might need to manage meeting rooms or even sort out office parking. Officely’s suite of tools, including Meeting Rooms and Parkly, can be added as you need them, ensuring your office management system keeps pace with your growth.
Match Features to Your Daily Needs
Take a moment to think about your biggest office management headaches. Are you simply trying to prevent people from showing up to find no available desks? Or are you focused on creating a more collaborative and vibrant office environment? Your answer will guide you to the right feature set. The Free plan is fantastic for covering the basics like desk booking and check-ins. But if your goals are bigger, the Premium plan is built to help boost office attendance and culture with more advanced tools. Match the plan’s features to the problems you’re trying to solve, and you’ll get the most value from your investment.
Think About Your Office Layout
How your team uses your physical space is a goldmine of information. Do you have dedicated zones for quiet work and collaboration? Are some desks more popular than others? Officely does more than just book spaces; it helps you understand them. The software tracks who books desks and who actually shows up, giving you clear data on office utilization. This insight is invaluable for making smart decisions about your real estate. If you’re considering a redesign or wondering if you have the right amount of space, choosing a plan with robust analytics will give you the concrete data you need to optimize your layout effectively.
Plan Your Setup Timeline
Getting new software up and running can be a drain on time and resources, but it doesn’t have to be. One of Officely’s biggest strengths is its simplicity. You can get it set up and running in Slack or Teams in about 10 minutes. Because it works inside the tools your team already uses every day, there’s no need for a lengthy training process or the challenge of getting everyone to adopt another new app. This seamless integration into platforms that teams already use means you can start managing your office more efficiently almost immediately, without disrupting your team’s workflow.
The Real Value of Officely for Small Teams
When you're running a small business, every dollar counts. But the true value of a tool like Officely isn't just about what you spend—it's about what you get back in return. Beyond the simple act of booking a desk, Officely delivers real, measurable benefits that help your team work smarter, collaborate better, and make the most of your office space. It’s an investment in a smoother, more connected hybrid work model that pays dividends in efficiency and team morale. Let's look at the specific ways Officely provides a strong return for small teams.
Optimize Your Office Space
For a small business, your office is one of your biggest expenses. Making sure you’re using that space effectively is critical. Officely gives you the tools to manage your entire flexible office, from a hot desk booking system to meeting room reservations and even office parking. By seeing exactly how your space is used, you can avoid paying for empty desks or underutilized rooms. This data empowers you to make informed decisions about your real estate needs, whether that means reconfiguring your layout or adjusting your lease. It ensures your physical office is a valuable asset, not a sunk cost.
Improve Team Coordination
One of the biggest challenges of hybrid work is knowing who is where. Officely solves this by giving everyone a clear view of who plans to be in the office on any given day. This simple visibility makes it much easier to plan collaborative meetings, team lunches, and those spontaneous brainstorming sessions that are hard to replicate over video calls. It helps make in-office days more purposeful and productive. Instead of guessing who might be around, your team can coordinate their schedules, strengthening connections and building a more cohesive company culture.
Automate Your Daily Workflows
Your team’s time is best spent on work that drives the business forward, not on administrative tasks. Officely automates the entire booking process, letting employees reserve a desk, room, or parking spot with a single click. Because it works directly within the tools your team already uses every day, like Slack and Microsoft Teams, there’s no need to learn a new platform. This seamless integration with your existing tools means adoption is quick and painless. It eliminates the need for messy spreadsheets or confusing chat threads, freeing up everyone to focus on what truly matters.
Calculate Your Return on Investment
The return on investment with Officely comes in several forms. First, there are direct cost savings. For example, you can save up to 20% by choosing an annual plan. But the indirect savings are even more significant. By understanding your office usage patterns, you can optimize your real estate footprint and reduce overhead costs. Automating daily tasks saves valuable employee hours, which translates to increased productivity. Most importantly, a well-managed hybrid office leads to happier, more engaged employees, which is a key factor in retention. You can find more details on our pricing page to see how the features align with your budget.
How Officely Compares to Other Tools
Choosing the right software for your office can feel overwhelming with so many options out there. The best way to cut through the noise is to focus on what truly matters for your team’s day-to-day work. When you stack Officely against other tools, a few key differences stand out. It’s not just about booking a desk; it’s about finding a system that fits so naturally into your workflow that your team actually wants to use it. Let’s break down the comparison into four simple areas to help you see where Officely shines.
Compare Key Features
When you look at core features, you want a tool that covers all your office management needs in one place. Officely simplifies this by combining three essential tools into one platform. You can manage everything from booking desks and reserving meeting rooms to organizing the office parking lot. This all-in-one approach means you don’t have to piece together different systems, which saves you time and reduces potential confusion for your team. The goal is to make managing a flexible office straightforward, so everyone knows where they need to be and when, without any hassle.
Check for Essential Integrations
This is where Officely really sets itself apart. Many office management tools are standalone apps, which means your team has to learn, download, and remember to use yet another piece of software. Officely works directly inside the communication tools your team already uses every day: Slack and Microsoft Teams. This native integration is a game-changer for adoption rates. There’s no new app to install and no new login to remember. All the integrations are designed to make booking a desk or a room as easy as sending a message, which removes friction and makes office coordination feel effortless.
Analyze the Pricing
Pricing should be transparent and scalable, especially for a small business. Officely’s pricing model is built to grow with you. There’s a Free plan for teams of up to five people, which is perfect for testing the waters or for very small startups. As you grow, the Basic plan offers unlimited users at an affordable per-user price, with the option to save up to 20% by paying annually. This flexibility allows you to get started without a big upfront investment and add more features as your needs evolve. You can find a plan that fits your budget without sacrificing the tools you need to run your hybrid office smoothly.
Find the Best Fit for Small Businesses
So, who is Officely really for? It’s the ideal solution for small businesses that rely heavily on Slack or Microsoft Teams for their daily communication. If you’re looking for a simple, user-friendly system that your team will actually adopt, Officely is a strong contender. It turns your office from just a space into a hub for collaboration. By making it easy for people to coordinate their in-office days, you can create a more vibrant and connected workplace. It’s a straightforward and effective way to support your hybrid work software needs without overcomplicating things.
Setting Up Officely for Success
Once you’ve chosen the right plan, the next step is to get Officely integrated into your team’s workflow. The beauty of Officely is its simplicity—it’s designed to fit right into the tools you already use, like Slack and Teams, which means you can get it up and running in minutes. A smooth setup process ensures your team starts seeing the benefits right away, from easier coordination to a better understanding of office usage. By following a few best practices and exploring the customization features, you can tailor the tool to fit your company’s unique hybrid work model perfectly. This initial investment of time will pay off by making your office a more organized, collaborative, and efficient place for everyone. We'll walk through the key steps to ensure your rollout is a success, from the initial setup to knowing where to turn for help. Think of this as your quick-start guide to not just implementing a new tool, but truly embedding a better way of working into your company culture. It’s about more than just booking desks; it’s about creating a flexible environment where your team can do their best work, together.
Follow Setup Best Practices
Getting started with Officely is refreshingly straightforward. You can have it running within Slack or Teams in about 10 minutes, which means no lengthy implementation projects or complicated training sessions. The core idea is to make flexible work simpler by giving everyone visibility into who is working from where. This helps your team coordinate in-office days and make informed decisions about when to come in for collaborative work. To make the rollout a success, communicate clearly with your team about why you're introducing the tool and how it will help them. A quick message explaining how to book a desk and see colleagues' schedules is usually all it takes to get everyone on board and using the hybrid work software effectively.
Explore Customization Options
Officely isn’t a one-size-fits-all solution. It offers several customization options to match how your team actually works. For instance, if you have team members who come into the office on the same days each week, they can set up a "Routine." This feature automatically books their spot for weeks in advance, saving them time and effort. You can also enable "one-click bookings" to make reserving a favorite desk even faster. When booking a spot, team members can add "extras" like a monitor or a standing desk, or leave a note for their colleagues. These small touches make the hot desk booking system feel personalized and help your office run more smoothly.
Understand Payment and Billing
Managing your subscription is just as simple as using the tool. Officely offers flexible payment options to suit your budget. You can choose to pay monthly or opt for an annual plan to save up to 20%—a smart move for small businesses looking to manage costs. Prices are conveniently displayed in several major currencies, including USD, GBP, EUR, CAD, and AUD, so there are no surprises. Every plan starts with a free trial, giving you the chance to test out the features and see the value for yourself before making a commitment. You can find all the details and compare the different tiers on the Officely pricing page.
Know Your Support Options
Even with the most intuitive tools, questions can come up. It’s reassuring to know that if you or your team need a hand, help is available. The Officely team is ready to assist with any questions you might have during setup or as you continue to use the platform. Whether you need help configuring a specific feature or just want some advice on best practices for your hybrid office, you can reach out for support. This direct line of communication is especially valuable for small businesses that may not have a dedicated IT department, ensuring you can always get the most out of your flex office software.
Get the Most Out of Officely
Choosing the right Officely plan is the first step, but getting the most value comes from how you and your team use it every day. Officely is more than just a booking tool; it’s a central part of creating a flexible and collaborative office environment. By adopting a few simple practices, you can make sure the platform works hard for your business, helping you optimize your space, keep your team connected, and make smarter decisions backed by real data. Let’s walk through some actionable tips to help you get the most out of your subscription.
Tips for Managing Your Space
A well-organized office, even a flexible one, makes everyone’s day easier. Use Officely to create a clear and predictable environment. You can group desks into "neighborhoods" for specific teams to make collaboration seamless on in-office days. Officely helps your team decide the best days to come in by showing who else will be there, which takes the guesswork out of hybrid work. This visibility allows for intentional collaboration, turning a simple desk booking into a chance for teams to connect face-to-face. A great hot desk booking system should make finding a spot and finding your people equally simple.
Encourage Your Team to Use It
The best tool is one your team actually uses. Luckily, Officely’s biggest strength is its integration with Slack and Teams. Because it lives inside the platforms your team already uses all day, there’s no new app to download or password to remember. This makes adoption feel effortless. To get everyone on board, send out a simple announcement in your main channel, explaining how it works. You can even do a quick five-minute demo in your next team meeting. When a tool fits this naturally into your team’s workflow, it quickly becomes an indispensable part of the day.
Optimize How You Use Officely
Once your team is comfortable with the basics, you can start tailoring Officely to your company’s unique needs. The setup is quick—you can be up and running in about 10 minutes—but the customization options are powerful. Think about what would make your team’s office experience better. You can add "extras" to any booking, like a request for a specific monitor, a standing desk, or even a parking spot. This small feature can make a big difference in your team’s comfort and productivity. You can even manage office parking management directly through the app, streamlining another daily task.
Use Data to Make Smart Decisions
Officely doesn’t just manage your space; it helps you understand it. The platform tracks booking data and, more importantly, who actually shows up. This information is invaluable for a small business. Are you consistently running out of desks on Wednesdays? Is the quiet zone always empty? The analytics dashboard gives you clear insights into how your office is being used. This data allows you to make smart, cost-effective decisions about your real estate footprint and office layout, ensuring your hybrid work software is helping you invest resources wisely.
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Frequently Asked Questions
What if my team size changes often? How does that affect billing? Officely’s plans are designed to be flexible. Since the paid plans are priced per user, your bill simply adjusts as your team grows or shrinks. If you have a lot of fluctuation, the monthly billing option is a great choice because it allows you to adapt your subscription without being locked into a long-term contract. This way, you only ever pay for the active users you have.
Can I try a paid plan before I commit? Yes, absolutely. Every plan, including Basic and Premium, starts with a free trial. This gives you a chance to explore all the features and see how they work for your team in a real-world setting. It’s a great way to make sure you’re choosing the right fit before you make any financial commitment. Plus, if your team has five people or fewer, you can use the Free plan indefinitely.
What's the real difference between the Basic and Premium plans? Think of it this way: the Basic plan is perfect for getting your office organized. It gives you simple, effective desk booking to manage who's coming in and prevent overcrowding. The Premium plan goes a step further. It’s built for teams that want to actively shape their office culture and encourage in-person connection, offering advanced analytics and tools to help you understand and improve how your space is used.
How long does it really take to get set up? It genuinely takes about 10 minutes. The reason it’s so fast is that Officely works directly inside Slack or Microsoft Teams, which means there’s no separate software for your team to download or learn. You simply add it to your existing workspace, configure a few settings for your office layout, and your team can start booking desks right away.
Can Officely help me figure out if I have the right amount of office space? Yes, this is one of its most valuable features. Officely’s analytics show you not just who books a desk, but who actually checks in and uses the space. This data gives you a clear picture of your true office utilization. You can see which days are most popular and which areas are underused, helping you make informed, data-backed decisions about your real estate needs instead of relying on guesswork.
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